UK Public Sector Contracts & Tenders

Middleton Cheney Parish Council wishes to provide a programme of general maintenance across the parish. This will involve routine visits to undertake regular maintenance as well as ad hoc, responsive remedial works. The Council is tendering with a view to agreeing a contract with a supplier from 20th August 2024, to begin work in September 2024. The contract will then run for three years and will end on 31st August 2027. REQUIREMENTS The Parish Council is seeking a contractor to provide general maintenance across the village, primarily to its play areas and equipment and street furniture. The successful contractor will be expected to meet the following requirements: 1. Skill set to undertake the following tasks: a. Street cleaning: signs, bus stops, graffiti b. Building maintenance: Parish Meeting Rooms c. Grounds Maintenance and clearing: ad hoc litter clearances d. Asset Maintenance: Play equipment, street furniture e. Ad hoc general Parish tasks: Relocation of Vehicle Activated Sign, supporting events set-up 2. Schedule: 4-weekly defib checks 4-weekly litter bin and dog waste bin review and remedials 6-weekly Vehicle Automated Sign relocation. 3-monthly graffiti clearance 6-monthly noticeboard and bus shelter review and remedials 6-monthly cemetery review and remedials 6-monthly play area and street furniture review and remedials Annual play area re-stain 3. The Contractor will have suitably skilled and experienced staff to be able to undertake routine grounds and property maintenance tasks that will be required and provided on an hourly ad hoc basis; such tasks will include but are not limited to: replacing damaged guttering and downpipes, minor buildings repairs and maintenance, painting and decorating, dismantling and fitting new parts to play equipment, minor fence repairs, installing small items of fixtures and fittings, gardening tasks (hedge cutting/tree pruning, attending to orphaned graves). These tasks will be advised by the officer.

Middleton Cheney Parish Council wishes to provide a programme of Christmas illuminations centred along its High Street. This will involve the introduction of a small annual 'Switch On' expected to be held on the last Saturday of November. The Council is tendering with a view to agreeing a contract with a supplier from 20th August 2024. The contract will then run for three years to include Christmas 2024, 2025 and 2026 and will end on 31st January 2027. REQUIREMENTS 1. Provision of a design to furnish lamp posts along the High Street, alleyway and potentially other lamp posts around the village with festive illuminations operating from commando socket supply points. The design must consider limitations of the areas (no over-highway decorations or low-hanging motifs) and will be agreed in collaboration with the Parish Council and Clerk. 2. A scheme of approximately 20 LED lamp post motifs in total. These shall be supplied by the contractor on a lease/hire agreement. The Council may consider hire or purchase of solar items for the village green. For the purpose of this tender, the Parish Council require a proposed lighting scheme to be submitted, including locations of the lighting and imagery of the designs of the proposed motifs. The contractor shall arrange for the carriage, installation, testing, maintenance, switching on/off and dismantling and storage of festive illuminations. The Council may agree to additional costs only by resolution to increase the scope or extent of the illumination scheme. These will be negotiated should the need arise. Any considerations not identified in this document may be addressed with the Council at the point of tender, or negotiated with the clerk and Council as they arise. Any queries or questions raised prior to the contract award will be shared with all parties that have indicated a wish to tender. The point of contact is the clerk to Middleton Cheney Parish Council and the contractor should be prepared to work harmoniously with the Council's employees and other service contractors. TENDER SUBMISSION Tenders are to be submitted and received by the Council by 12 noon on 5th August 2024. The tender pack must be sealed so as to prevent the contents becoming known. The packs shall have no external means of identifying the potential supplier. The completed pack must be marked 'Confidential : Christmas Lights Tender" and sent to: The Clerk, Middleton Cheney Parish Council Parish Meeting Rooms Main Road Middleton Cheney OX17 2LR Email submissions are also accepted and should be sent to clerk@middletoncheney.org.uk with the subject 'Confidential: Christmas Lights Tender'. The same deadline applies for electronic submissions.

1. Background The Council seeks a qualified contractor to provide comprehensive maintenance for its 200-unit street lighting network, comprising primarily 5-6 metre columns with LED lanterns. 2. Asset Profile • Total Units: 200 • Column Heights: Predominantly 5m and 6m • Lantern Types: "Mini Aspire LED" retrofit units, few "heritage" type. • Ownership: All assets of the contract are the responsibility of the Parish Council • Power Supply: Unmetered supply (UMS) via DNO 3. Scope of Works 3.1 Routine Inspections • Night-time patrols - monthly visual inspections of all units • Annual physical checks - of lanterns, brackets, control gear • Electrical safety testing - Once per contract (BS 7671 compliant) • Structural inspections - Once per contract (in line with ILP GN22/19) 3.2 Reactive Maintenance • Lamp failure / lantern outage: diagnosed and repaired • Control gear, photocell, cut-out replacement (like-for-like) • Minor cabling repairs • Reporting of third-party damage or vandalism • Make safe emergency repairs (within 3 hours) 3.3 Planned Maintenance • Agreed schedule for batch component replacements • Identification of obsolete stock and recommendation of equivalents 3.4 Emergency Works • Danger to life, exposed wiring, fallen columns • Immediate site attendance and public hazard mitigation 4. Technical Standards, as listed or similar • Electrical Installations: BS 7671 (18th Edition) • Street Lighting Design & Maintenance: BS 5489-1:2020 • Column Structural Integrity: ILP GN22/19 • Work on Highways: Chapter 8, Traffic Signs Manual • PPE & Health & Safety Compliance: CDM Regulations 2015 5. Record Keeping Requirements • Asset register maintenance • Repairs log with date, unit ID, fault, action taken • Components used with batch/serial reference • Quarterly submission of maintenance summaries • Open access to records on request by the Council 6. Highway Authority Liaison • Submit permits for any road works affecting carriageway or footway • Arrange closures or traffic management as needed • Notify Council of scheduled works that may affect public access 7. Tender Evaluation Criteria Criteria Weighting Price / Value for Money 40% Relevant Experience 20% Technical Methodology 20% Quality Assurance Measures 10% Social Value / Sustainability 10% 8. Submission Instructions • Bidders must submit: o Completed Tender form o Insurance and accreditation details o References for similar contracts o Company details and declaration • Deadline: Monday 1st September 2025 • Format: Email, subject TENDER DOCUMENTS ENCLOSED or paper copy marked TENDER DOCUMENTS ENCLOSED, FAO the Clerk, to the address below. • Contact: Pip Davis, clerk@middletoncheney.org.uk Middleton Cheney Parish Council Main Road, Middleton Cheney OX17 2LR

Middleton Cheney Parish Council cuts grass seasonally on open spaces and verges including strimming, blowing, shrub maintenance and weed control. The work comprises of maintaining grass on amenity spaces managed by the Council including play areas, a village green and a cemetery, together with local authority verges. The height of cut to be appropriate for the use of each space and as agreed with the Officer. To also include strimming around grave markers, head stones, play equipment, outside furniture, path edges, trees, bushes, fences, hedges and all other authorised site fixtures and fittings. To include grass removal from all play safety surfaces as well as footpaths and seating areas by sweeping or blower. Although a specific number of cuts has been set for the tender these may be varied according to seasonal grass growth and by agreement with the Officer Only. Site Details Middleton Cheney Cemetery, which requires weekly grass cutting and strimming undertaken with the due care and respect that a site of this nature requires. Stanwell Park and Astrop play area - a large sized traditional children's and family play park, containing open spaces and play equipment as well as seating areas. This excludes the playing fields at Astrop road. Village Main Green - a large rectangle of grass and grass verge on the Main Road in the lower part of the village. Several smaller green spaces on Main Road, The Washle, Bull Baulk and Stanwell. These do not contain any equipment other than benches. Roadside verges. Before tendering the Contractor is advised, at his/her own discretion, to visit the sites to satisfy themselves as to the full extent of the Contract Specification. No claims arising from failure to do so will be accepted. An accompanied tour of the zones will be available if booked in advance with the Clerk, or the Contractor is welcome to view the zones independently at any time in advance. The contractor will use their professional discretion and all information available to them to liaise with the Council where alterations to the schedule may be needed, e.g. in times of drought. Maintenance of footpaths should be considered ad hoc, to include at least one yearly weed spraying and one separate strim. The contract term is 3 years and covers the satisfactory completion of the works outlined in this document. The award of the contract is dependent on evidence of appropriate public liability insurance, professional qualifications and policies. Any considerations not identified in this document may be addressed with the Council at the point of tender, or negotiated with the Clerk and Council as they arise. Completed and signed copies of the Tender Form and Declaration & Company Details Form should be received at the Middleton Cheney Parish Council offices by MONDAY 29th SEPTEMBER 2025 at the latest. Please submit confidential tenders by post or email, marked "Middleton Cheney Parish Council - Green Spaces Contract Tender 2026-2028".

Middleton Cheney Parish Council cuts grass seasonally on open spaces and verges including strimming, blowing, shrub maintenance and weed control. The work comprises of maintaining grass on amenity spaces managed by the Council including play areas, a village green and a cemetery, together with local authority verges. The height of cut to be appropriate for the use of each space and as agreed with the Officer. To also include strimming around grave markers, head stones, play equipment, outside furniture, path edges, trees, bushes, fences, hedges and all other authorised site fixtures and fittings. To include grass removal from all play safety surfaces as well as footpaths and seating areas by sweeping or blower. Although a specific number of cuts has been set for the tender these may be varied according to seasonal grass growth and by agreement with the Officer Only. Site Details Middleton Cheney Cemetery, which requires weekly grass cutting and strimming undertaken with the due care and respect that a site of this nature requires. Stanwell Park and Astrop play area - a large sized traditional children's and family play park, containing open spaces and play equipment as well as seating areas. This excludes the playing fields at Astrop road. Village Main Green - a large rectangle of grass and grass verge on the Main Road in the lower part of the village. Several smaller green spaces on Main Road, The Washle, Bull Baulk and Stanwell. These do not contain any equipment other than benches. Roadside verges. Before tendering the Contractor is advised, at his/her own discretion, to visit the sites to satisfy themselves as to the full extent of the Contract Specification. No claims arising from failure to do so will be accepted. An accompanied tour of the zones will be available if booked in advance with the Clerk, or the Contractor is welcome to view the zones independently at any time in advance. The contractor will use their professional discretion and all information available to them to liaise with the Council where alterations to the schedule may be needed, e.g. in times of drought. Maintenance of footpaths should be considered ad hoc, to include at least one yearly weed spraying and one separate strim. The contract term is 3 years and covers the satisfactory completion of the works outlined in this document. The award of the contract is dependent on evidence of appropriate public liability insurance, professional qualifications and policies. Any considerations not identified in this document may be addressed with the Council at the point of tender, or negotiated with the Clerk and Council as they arise. Completed and signed copies of the Tender Form and Declaration & Company Details Form should be received at the Middleton Cheney Parish Council offices by MONDAY 29th SEPTEMBER 2025 at the latest. Please submit confidential tenders by post or email, marked "Middleton Cheney Parish Council - Green Spaces Contract Tender 2026-2028".

1. Background The Council seeks a qualified contractor to provide comprehensive maintenance for its 200-unit street lighting network, comprising primarily 5-6 metre columns with LED lanterns. 2. Asset Profile • Total Units: 200 • Column Heights: Predominantly 5m and 6m • Lantern Types: "Mini Aspire LED" retrofit units, few "heritage" type. • Ownership: All assets of the contract are the responsibility of the Parish Council • Power Supply: Unmetered supply (UMS) via DNO 3. Scope of Works 3.1 Routine Inspections • Night-time patrols - monthly visual inspections of all units • Annual physical checks - of lanterns, brackets, control gear • Electrical safety testing - Once per contract (BS 7671 compliant) • Structural inspections - Once per contract (in line with ILP GN22/19) 3.2 Reactive Maintenance • Lamp failure / lantern outage: diagnosed and repaired • Control gear, photocell, cut-out replacement (like-for-like) • Minor cabling repairs • Reporting of third-party damage or vandalism • Make safe emergency repairs (within 3 hours) 3.3 Planned Maintenance • Agreed schedule for batch component replacements • Identification of obsolete stock and recommendation of equivalents 3.4 Emergency Works • Danger to life, exposed wiring, fallen columns • Immediate site attendance and public hazard mitigation 4. Technical Standards, as listed or similar • Electrical Installations: BS 7671 (18th Edition) • Street Lighting Design & Maintenance: BS 5489-1:2020 • Column Structural Integrity: ILP GN22/19 • Work on Highways: Chapter 8, Traffic Signs Manual • PPE & Health & Safety Compliance: CDM Regulations 2015 5. Record Keeping Requirements • Asset register maintenance • Repairs log with date, unit ID, fault, action taken • Components used with batch/serial reference • Quarterly submission of maintenance summaries • Open access to records on request by the Council 6. Highway Authority Liaison • Submit permits for any road works affecting carriageway or footway • Arrange closures or traffic management as needed • Notify Council of scheduled works that may affect public access 7. Tender Evaluation Criteria Criteria Weighting Price / Value for Money 40% Relevant Experience 20% Technical Methodology 20% Quality Assurance Measures 10% Social Value / Sustainability 10% 8. Submission Instructions • Bidders must submit: o Completed Tender form o Insurance and accreditation details o References for similar contracts o Company details and declaration • Deadline: Monday 29th September 2025 • Format: Email, subject TENDER DOCUMENTS ENCLOSED or paper copy marked TENDER DOCUMENTS ENCLOSED, FAO the Clerk, to the address below. • Contact: Pip Davis, clerk@middletoncheney.org.uk Middleton Cheney Parish Council Main Road, Middleton Cheney OX17 2LR

Middleton Cheney Parish Council cuts grass seasonally on open spaces and verges including strimming, blowing, shrub maintenance and weed control. The work comprises of maintaining grass on amenity spaces managed by the Council including play areas, a village green and a cemetery, together with local authority verges. The height of cut to be appropriate for the use of each space and as agreed with the Officer. To also include strimming around grave markers, head stones, play equipment, outside furniture, path edges, trees, bushes, fences, hedges and all other authorised site fixtures and fittings. To include grass removal from all play safety surfaces as well as footpaths and seating areas by sweeping or blower. Although a specific number of cuts has been set for the tender these may be varied according to seasonal grass growth and by agreement with the Officer Only. Site Details Middleton Cheney Cemetery, which requires weekly grass cutting and strimming undertaken with the due care and respect that a site of this nature requires. Stanwell Park and Astrop play area - a large sized traditional children's and family play park, containing open spaces and play equipment as well as seating areas. This excludes the playing fields at Astrop road. Village Main Green - a large rectangle of grass and grass verge on the Main Road in the lower part of the village. Several smaller green spaces on Main Road, The Washle, Bull Baulk and Stanwell. These do not contain any equipment other than benches. Roadside verges. Before tendering the Contractor is advised, at his/her own discretion, to visit the sites to satisfy themselves as to the full extent of the Contract Specification. No claims arising from failure to do so will be accepted. An accompanied tour of the zones will be available if booked in advance with the Clerk, or the Contractor is welcome to view the zones independently at any time in advance. The contractor will use their professional discretion and all information available to them to liaise with the Council where alterations to the schedule may be needed, e.g. in times of drought. Maintenance of footpaths should be considered ad hoc, to include at least one yearly weed spraying and one separate strim. The contract term is 3 years and covers the satisfactory completion of the works outlined in this document. The award of the contract is dependent on evidence of appropriate public liability insurance, professional qualifications and policies. Any considerations not identified in this document may be addressed with the Council at the point of tender, or negotiated with the Clerk and Council as they arise. Completed and signed copies of the Tender Form and Declaration & Company Details Form should be received at the Middleton Cheney Parish Council offices by MONDAY 29th SEPTEMBER 2025 at the latest. Please submit confidential tenders by post or email, marked "Middleton Cheney Parish Council - Green Spaces Contract Tender 2026-2028".