Nursing and Allied Health Care Student Placement Management System
Preliminary Market Consultation
Following the proposed introduction of Nursing and Allied Health Care degrees, there is a requirement for Leeds Trinity University to implement a placement management system that provides capability to allocate students into placements across multiple NHS Trusts. We would like to provide the opportunity for potential suppliers to speak to us regarding their placement management systems, in particular the capability to check placement capacity, the communication provided to both the student and institution, tracking of placements and the retention of data for quality audits.
In respect of the above, Leeds Trinity University seeks advice from independent experts/authorities/market participants with a view to developing the scope and specifications needed to plan and conduct its procurement procedures.
We would like to hear from organisations who can share their experience of having provided similar services demonstrating a knowledge of healthcare placements for the higher education sector.
and who would be willing to provide us with a summary of functionality that supports these aims.
The information provided in this document presents the university's current understanding of requirements and available options, however the university wishes market operators to consider this an opportunity to make the university aware of optimal, variant, and optional solutions, in order that any investment represents the very best demonstrable value for money.
If it is convenient to do so, we would greatly appreciate your completion of the supplier information table in Appendix 1 (attached)
For the avoidance of doubt, no call for competition has been made, and no contract award opportunity identified. All relevant information exchanged or resulting from this PMC will be documented and where not considered commercially confidential, may be communicated to other candidates and tenderers participating in any resultant procurement procedure.
Please may we ask for your comments and correspondences as soon as possible, and no later than 1700h 11th October 2022.
All correspondences to Mark Hayter by e-mail: m.hayter@leedstrinity.ac.uk
Additional information: This preliminary Market consultation closes at 1700h on 11th October 2022
ITS073 STUDENT E-PORTFOLIO
THE UNIVERSITY SEEKS EXPRESSIONS OF INTEREST TO PARTICIPATE IN A PRELIMINARY MARKET CONSULTATION (PMC).
High Level Requirements
• An engaging, easy to navigate ePortfolio platform for our students to use.
• Enables students to upload evidence of their academic and professional development.
• Allows a range of media to be uploaded, including both written documents and audio/video recordings.
• Able to embed an established workbook template which students update to record reflections e.g., MYEPAD template for Nursing Programmes.
• Enables students to share their workbook with internal and external assessors in line with programme requirements.
• Enables those assessors to read, edit and share the updated workbook with students.
• Enables graduates to share ePortfolio content with prospective employers via an open accessible link or URL, e.g., placing a link within a LinkedIn profile.
• Ability to continue to use the platform beyond graduation for CPD activities.
• Potential to utilise for recording and tracking Personal Tutoring activities.
• Ability to extract data and insights for reporting purposes.
• Ability to integrate with institutional VLE (Moodle).
• Ensures that all users including administrators access the systems through Single Sign On (SSO) or Multi-Factor Authentication (MFA).
High Level Plan
• End Sept 2022 - PMC responses consolidated
• Mid Oct 2022 - conclusion of any meetings/ dialogue under PMC
• Mid Oct 2022 - business case submission and approval
• End Oct 2022 - Publish procurement documents
• Early Dec 2022 - Intention to award published
• Early Jan 2023 - Contract Award
• Feb-Sept 2023 - Implementation and testing
• September 2023 - System Live
In respect of the above Leeds Trinity University seeks advice from independent experts/authorities/market participants with a view to developing the scope and specifications needed to plan and conduct its procurement procedures.
For the avoidance of doubt, no call for competition has been made, and no contract award opportunity identified. All relevant information exchanged or resulting from this PMC will be documented and where not considered commercially confidential, may be communicated to other candidates and tenderers participating in any resultant procurement procedure.
Please advise you interest by e-mail to Mark Hayter, Head of Procurement at m.hayter@leedstrinity.ac.uk no later than 30th September 2022
Branding review: careers, employability and placements
This is a Preliminary Market Consultation opportunity.
We are looking to rebrand and reframe our careers, employability and placements offer and raise the awareness of our service amongst our student body.
In respect of the above Leeds Trinity University seeks advice from independent experts/authorities/market participants with a view to developing the scope and specifications needed to plan and conduct its procurement procedures.
We would like to hear from organisations who can share their experience of having re-branded similar services demonstrating a knowledge of careers and higher education sector .
Please find attached the document "PFB028 Preliminary market consultation" for further information about the requirement and how to participate in the consultation.
Report and Support - a tool for the university website
The project aims to procure and launch an online reporting solution that will enable members of the university community and general public to report incidents of bullying, harassment, sexual misconduct, micro-aggressions, discrimination, safeguarding and prevent.
Besides the online submission of a report, the tool will need to provide data analysis and reporting functionality to monitor trends and allow a small number of staff to log into the administrative part of the tool to review the data entered by users.
The system will offer case management features such as the assigning of and tagging cases/reports to staff, as well as the recording of actions by staff (that relate to processing of reports).
Please see attached Preliminary Market Consultation document for full details about this early market engagement opportunity.
In respect of the above Leeds Trinity University seeks advice from independent experts/authorities/market participants with a view to developing the scope and specifications needed to plan and conduct its procurement procedures. For the avoidance of doubt, no call for competition has been made, and no contract award opportunity identified. All relevant information exchanged or resulting from this preliminary market consultation will be documented and may be communicated to other candidates and tenderers participating in any resultant procurement procedure.
Leeds Trinity University (LTU) is gathering information to inform future purchasing decisions around a software package or module within a package that we can use for mass communications, to support personal safety on and off campus, to support lone working and for major incident management. The system should also be able to support our Office for Students (OfS), E6 condition of registration compliance.
The number of licences required would be dependant on the costing model of the software, as an indication it is expected that the system will be used by ~4000 core students and ~500 staff.
The system would need to provide as a minimum:
• A mature and well established method of mass communication, personal safety and critical incident management.
• An online / cloud-based system that could be used through a single sign on by Staff and Students at LTU on and off campus.
• An online / cloud-based system that allows mass communication with Staff and Students at LTU, in addition it would be advantageous if mass communications could be shared with users when they are at other organisations also utilising the same system.
• Allow the ability to communicate with specific groups, e.g. First Aiders, specific vulnerable groups directly
• The ability to facilitate quick communications with specific groups and services, e.g. Security
• The ability to configure communications to suit LTU
• The ability to check in and show locations for lone workers
• The ability to integrate with other IT systems such as the CAFM system, SMS system etc, via and API or equivalent.
Leeds Trinity University (LTU) is reviewing options for the provision of an Employee Engagement Platform to deliver staff surveys over the next 3-5 years. We would like to hear from suppliers who are able to meet the following requirements and who can provide some brief information about how they would be able to do this.
Any information received would be used to further define our requirements and to seek internal approval to proceed to tender stage.
NB: This stage of the process is not a tender and will not therefore be evaluated.
For consideration:
1. Working within environment of structural change
2. A history of lack of action and change following surveys
3. A survey and reporting system that meets accessibility requirements and technological compatibility
Basic requirement:
1. 3-year contract (paid annually)
2. Well established and mature employee experience platform
3. Surveys delivered to approx. 700 colleagues
4. Deliver one survey (approx. 20-25 questions) annually and one pulse survey (approx. 3-5 questions) 6 months later (i.e. 2 short surveys in 12 months).
5. Well-researched engagement questions that will support leaders to take action and make improvements
6. Breakdown of approx. 25 functional reports
7. Earliest potential delivery March 2026.
8. Benchmarking within/outside sector
Optional requirements based on available budget
4. Provision of results through the use of static reports, a leadership dashboard, or a mix of the two (We have 7 Executive members and approx. 12 Senior Leaders)
5. Options for additional analysis options e.g.
a. EDI - Results by protected characteristics
b. Results by levels of Leadership (grade)
c. Connecting results with cultural aims/performance/student impact.
6. Building leadership capability in year 1 to enable internal delivery in year 2 and 3 e.g.
a. Presentation to Executive (Virtual)
b. Leadership workshops on action planning (face to face x 2)
c. Supplementary presentation/engagement material
Supplier Response
Please provide:
• Brief proposal which sets out how your solution meets the requirement, including any of the listed options
• Indicative price based on the information provided, this should include:
o Annual cost for 3-year contract
o Implementation costs for a typical implementation of this size
o Any additional costs, associated with training or support etc.
o All costs should be exclusive of VAT
In preparing for the 2026/27 academic year, the University is undertaking a review of its Academic Regulations. A key component of this work is the review of the institutional award algorithm.
Originally scoped as a sector benchmarking exercise, the project has expanded following the recent OfS publication on inflationary award concerns.
The review will ensure the University algorithm aligns with regulatory requirements and provides assurance of compliance with expectations.
To deliver this work, specialist external expertise is required due to the complexity of the regulatory landscape and the need for external independent assurance.
The engagement will involve:
1) Benchmarking against sector practice.
2) Reviewing the current algorithm for compliance with OfS guidance and expectations, including possible calibration activity.
3) Providing recommendations for enhancement and assurance.
The work is anticipated to take 5-7 working days, with recommendations presented to the Academic Quality and Standards and Academic Board in May/June 2026.
This approach mitigates compliance risks and supports the University's commitment to academic assurance, integrity and regulatory alignment.
If you are interested in supporting the University with this project, please provide evidence of your suitability to the requirement, together with an estimate of your costs.