UK Public Sector Contracts & Tenders

Hythe and Dibden Parish Council are seeking two tenders for the refurbishment of a flat roof at the Parish Hall, West street, Hythe, Southampton SO45 6AA. Two types of roofing solution have been selected as being suitable and only manufacturers approved installers of the following types of roofing system will be considered. 1. IKO Felt Roof System 2. MOY Liquid Roof System The successful tenderer will be required to install only one of the above systems. Therefore, tendering contractors do not need to provide a Tender price submission for Option A and Option B, unless they are approved installers for both roof systems. For the IKO Felt Roof System, the contractor must: - be IKO approved/registered for the specified IKO system. - employ persons familiar with the application and installation requirements of the specified waterproofing system and its components. - employ IKO approved installers whom have undertaken and passed the IKO specified system induction programme. - carry a current and valid IKO approved installer card for the IKO Specified waterproofing system that should be less than 3 years old. The names of the IKO approved installers will be provided to IKO at tender return stage to ensure they are current and valid prior to any works being undertaken. For the MOY Liquid Roof System, the contractor must: - an approved and suitably trained MOY Contractor. - ensure that all operatives employed by them are suitably skilled to carry out the works described in MOY specification. The names of the MOY approved installers will be provided to MOY at tender return stage to ensure they are current and valid prior to any works being undertaken. For further information and a copy of the tender document, please contact Sean Spencer sean.spencer@hytheanddibden.gov.uk Telephone 02380 841411 Completed Tenders must be submitted no later than 12:00 noon on 17 June 2022 (see tender document for instructions to Tenderers). Additional information: - Tender Documents Launched 27th May 2022 - Contractor Site Visits Tender Period - Tenders returned (By Noon on) 17th June 2022 - Tender Review 20th June 2022 until 4th July 2022 - Council Review/Approvals up to 27th July 2022 - Purchase Order Issued 28th July 2022 - Contractor Lead In 2-weeks - Start on site 11th August 2022

Hythe and Dibden Parish Council is seeking tenders from suitable contractors for the installation of an air source heat pump to replace our existing gas boiler at the Parish Hall, Hythe, Hampshire.SO45 5AA The tender must include 1. Proposed installation designs, including plant room fitout and equipment. 2. Details of the estimated life span 3. Ongoing maintenance requirements and estimated costs. 4. The Flexibility to extend the system in future years. 5. The removal and decommission of the current heating system. In submitting a Tender, Tenderers accept that: • the Council may investigate and make enquiries regarding any project currently being undertaken or previously undertaken The Location of the Parish Hall is West Street Hythe Southampton SO45 6AA The Parish Hall is located a short walk from Hythe village centre alongside Ewart Recreation Ground. It offers a large hall and purpose-built stage. There is a large kitchen area with 2 serving hatches, a large reception area and cloakrooms. The hall is fully accessible and has a disabled toilet with baby changing facilities. A lay out map of the building is attached for information, however it is recommended that t a site visit to the building is arranged. The Parish Hall facility is a single storey 1970's community build at a time of rudimentary thermal efficiency technology. The Council do have certification that the building has had cavity wall insulation, however this is currently being investigated as no other records regarding insulation are available. Part of building facility is double glazed however approximately a third still has old metal or wooden window/door frames with single glazing leading to draughts and heat loss. The roof is flat and is constructed of mastic asphalt overlaid with mineral felt, a contract has just been awarded to carry out repairs to the roof of the building. This work will start in September 2022. The current boiler a Lennox G24M is now over 15 years old and is becoming inefficient and is frequently breaking. A specification of the Lennox G24M boiler is attached. The boiler currently does not provide any heating to the lower part of the building after the front door area, which includes the ladies and gent's toilets. Layout plan of the building attached. Your tender is to be sent in a sealed envelope bearing no company identification and marked Air Source Heat Pump Parish Hall to The Clerk to the Council, The Grove, 25 St John's Street, Hythe, Southampton, SO45 6BZ by noon Friday 23rd September 2022 Tenders received after the deadline will not be accepted For further questions on the tender requirements and background information, please contact the Parish Clerk on 02380841411 option 2 Additional information: Where Tenderers have any questions about the Specifications or other Contract Documentation these should be submitted by email to sue.bailey@hytheanddibden.gov.uk and in all events prior to the submission of tender. The air source heat pump design should clearly show the kW capacity and COP, and ideally a low or zero global warming potential. To arrange a site visit please contact Marcus Kendall telephone number 02380841411 option 2 or email marcus.kendall@hytheanddibden.gov.uk

The project comprises the construction of a new industrial unit (known as 'tractor shed' under the granted planning permission) to provide a storage and maintenance facility for machinery and materials used by Hythe & Dibden Parish Council to maintain their sites and open space. The project is to be procured via a single stage design and build tender process with the contract being let under the JCT Design and Build 2016 Contract. This site is situated at The Council Yard, located on Frost Lane in Hythe. Site visits to inspect the areas of proposed works will only be allowed by prior appointment. Invitation to Tender For the provision and installation of a storage facility (Tractor Shed) Maintenance Workshop, Tates Copse, Frost Lane, Hythe, Southampton "What 3 words" for deliveries. The location is ///chat.habit.busy INSTRUCTIONS TO TENDERERS Hythe and Dibden Parish has appointed Bayside Building Consultancy to project manage the Provision and installation of a storage facility at a Maintenance Workshop located in Tates Copse, Frost Lane, Hythe, Southampton The contact details of the Project Manager are Nick Pavlou telephone 07737 245 506 email nick@bayside.co.uk 1. General Provisions 1.1. These Instructions to Tenderers together with the Specification, the Conditions of Contract, the Tender and the acceptance thereof [and other documentation referred to in paragraph 4.4 below] shall constitute the whole agreement between the Council and the Tenderer. 1.2. Tenderers must comply with these instructions. The Tenderer must complete and return, in its entirety, the Form of Tender (at Appendix A). Any tender not complying in any particular may be rejected by the Council whose decision in the matter shall be final. 1.3. By inviting you to tender and/or including you on a list of selected candidates the Council makes no representations whatsoever regarding your financial stability, technical competence or ability in any way to carry out the services. 1.4. The Council does not bind itself to accept the lowest or any tender. 1.5. The Council shall not be responsible for any costs, expenses or losses which may be incurred by any Tenderer in the preparation of, or otherwise in connection with the tender. 1.6. The Council may in its absolute discretion withdraw this invitation to tender at any stage. Additional information: Where Tenderers have any questions about the Specifications or other Contract Documentation these should be submitted by email to Bayside Building Consultancy nick@bayside.co.uk, and in all events prior to the submission of tender. If no questions are raised in connection with the contract documents prior to submitting the tender, the tenderer will be taken to have accepted these in the form as issued by the Council and no negotiation will be entered into after the tender return date. To arrange a site, visit please contact Hythe and Dibden Parish Council - Marcus Kendall Telephone number 02380841411 option 2 or preferably by email marcus.kendall@hytheanddibden.gov.uk

The project comprises the construction of a new industrial unit (known as 'tractor shed' under the granted planning permission) to provide a storage and maintenance facility for machinery and materials used by Hythe & Dibden Parish Council to maintain their sites and open space. The project is to be procured via a single stage design and build tender process with the contract being let under the JCT Design and Build 2016 Contract. INSTRUCTIONS TO TENDERERS Hythe and Dibden Parish has appointed Bayside Building Consultancy to project manage the Provision and installation of a storage facility at a Maintenance Workshop located in Tates Copse, Frost Lane, Hythe, Southampton. "What 3 words" location is ///chat.habit.busy Site visits to inspect the are of proposed works will only be allowed by prior appointment only. The contact details of the Project Manager are Nick Pavlou telephone 07737 245 506 email nick@baysidebc.co.uk This tender is a follow up tender to procurement reference HDPCWSTS and those companies that have already submitted a tender for HDPCWSTS do not need to submit again. 1. General Provisions 1.1. These Instructions to Tenderers together with the Specification, the Conditions of Contract, the Tender and the acceptance thereof [and other documentation referred to in paragraph 4.4 below] shall constitute the whole agreement between the Council and the Tenderer. 1.2. Tenderers must comply with these instructions. The Tenderer must complete and return, in its entirety, the Form of Tender (at Appendix A). Any tender not complying in any particular may be rejected by the Council whose decision in the matter shall be final. 1.3. By inviting you to tender and/or including you on a list of selected candidates the Council makes no representations whatsoever regarding your financial stability, technical competence or ability in any way to carry out the services. 1.4. The Council does not bind itself to accept the lowest or any tender. 1.5. The Council shall not be responsible for any costs, expenses or losses which may be incurred by any Tenderer in the preparation of, or otherwise in connection with the tender. 1.6. The Council may in its absolute discretion withdraw this invitation to tender at any stage. Additional information: Where Tenderers have any questions about the Specifications or other Contract Documentation these should be submitted by email to Bayside Building Consultancy nick@baysidebc.co.uk, and in all events prior to the submission of tender. If no questions are raised in connection with the contract documents prior to submitting the tender, the tenderer will be taken to have accepted these in the form as issued by the Council and no negotiation will be entered into after the tender return date. To arrange a site, visit please contact Hythe and Dibden Parish Council - Marcus Kendall Telephone number 02380841411 option 2 or preferably by email marcus.kendall@hytheanddibden.gov.uk

The project comprises the construction of a new industrial unit (known as 'tractor shed' under the granted planning permission) to provide a storage and maintenance facility for machinery and materials used by Hythe & Dibden Parish Council to maintain their sites and open space. The project is to be procured via a single stage design and build tender process with the contract being let under the JCT Design and Build 2016 Contract. INSTRUCTIONS TO TENDERERS Hythe and Dibden Parish has appointed Bayside Building Consultancy to project manage the Provision and installation of a storage facility at a Maintenance Workshop located in Tates Copse, Frost Lane, Hythe, Southampton. "What 3 words" location is ///chat.habit.busy Site visits to inspect the area of proposed works will only be allowed by prior appointment only. The contact details of the Project Manager are Nick Pavlou telephone 07737 245 506 email nick@baysidebc.co.uk This tender is a follow up tender to procurement reference HDPCWSTS and HDPC100123. Those companies that have already submitted a tender for HDPC100123 and HDPCWSTS do not need to submit again. 1. General Provisions 1.1. These Instructions to Tenderers together with the Specification, the Conditions of Contract, the Tender and the acceptance thereof [and other documentation referred to in paragraph 4.4 below] shall constitute the whole agreement between the Council and the Tenderer. 1.2. Tenderers must comply with these instructions. The Tenderer must complete and return, in its entirety, the Form of Tender (at Appendix A). Any tender not complying in any particular may be rejected by the Council whose decision in the matter shall be final. 1.3. By inviting you to tender and/or including you on a list of selected candidates the Council makes no representations whatsoever regarding your financial stability, technical competence or ability in any way to carry out the services. 1.4. The Council does not bind itself to accept the lowest or any tender. 1.5. The Council shall not be responsible for any costs, expenses or losses which may be incurred by any Tenderer in the preparation of, or otherwise in connection with the tender. 1.6. The Council may in its absolute discretion withdraw this invitation to tender at any stage. Additional information: Hythe and Dibden Parish Council are seeking tenders for the design, supply and install of a new storage facility (Tractor Shed) and has appointed Bayside Building Consultancy to project manage the Provision and installation of a storage facility at a Maintenance Workshop located in Tates Copse, Frost Lane Hythe, Southampton. The Contact details of the Project Manager are Nick Pavlou telephone 07737245506 email nick@baysidebc.co.uk Where Tenderers have any questions about the Specifications or other Contract Documentation these should be submitted by email to Bayside Building Consultancy nick@baysidebc.co.uk and in all events prior to the submission of tender. If no questions are raised in connection with the contract documents prior to submitting the tender, the tenderer will be taken to have accepted these in the form as issued by the Council and no negotiation will be entered into after the tender return date. To arrange a site, visit please contact Hythe and Dibden Parish Council - Marcus Kendall Telephone number 02380841411 option 2 or preferably by email marcus.kendall@hytheanddibden.gov.uk

Hythe and Dibden Parish Council are seeking tenders for the design, supply and install of a new inclusive play area at Shore Road Recreation Ground, Shore Road, Hythe, Hampshire. The Council is looking for a substantial play area, commensurate with the available budget of £70,000. The play equipment and the layout must be interesting, innovative and inclusive. There is also a requirement for the play equipment to be fully accessible and fully inclusive to allow all children to play together regardless of ability. For further information and a copy of the tender document, please contact Marcus Kendall, Hythe and Dibden Parish Council: marcus.kendall@hytheanddibden.gov.uk Telephone 02380 841411 Additional information: Hythe and Dibden Parish Council installed the existing play area on Shore Road Recreation Ground off Shore Road, Hythe SO45 6DB, over a number of years with the latest equipment installed in 2016. The facility is extremely popular with the community and as a result the Parish Council has committed to provide an extensive refurbishment. Experienced play area installers are invited to tender for the contract. Hythe and Dibden Parish Council will be seeking the views on submitted designs from the community prior to accepting a tender. Tenders are thus invited for the refurbishment of the existing play area on Shore Road Recreation Ground. Please refer to the 'site information' section of this tender for the background information for the site. All prices to be net, excluding VAT. A map of the location is available on request. Please register your intention to submit a tender by sending an email to: marcus.kendall@hytheanddibden.gov.uk to include all contact details. This will enable us to inform you of any alterations or additions to the specification. Companies must be registered with the API (Association of Play Industries) to tender for this contract. Please supply copies of current certificates for accreditations for the above membership plus details of any other relevant accreditations. All interested companies will be required to complete the Tenderer Questionnaire. Failure to complete all necessary paperwork will result in your tender being excluded from the process. A timescale for commencing this project will be agreed between Hythe and Dibden Parish Council and the chosen contractor following the award of the contract. Ideally this install will not take place during school holidays. The objectives of this scheme are to 1. Reuse or replace all existing play equipment, safety surfacing, seating and litter bins. 2. To provide a play area that is inline with the Parish Council's commitment to Carbon Zero 3. Improve and provide a safe area for younger users of the area 4. Install a modern, high quality play facility that will be an asset to the local area 5. Provide a safe and welcoming environment for young people in the area aged 1 -12 years old

Hythe and Dibden Parish Council are seeking tenders for the for the remodelling and improvements works for our existing workshop and has appointed Bayside Building Consultancy to project manage. Details of the tender and the bidding document can be found on the Hythe and Dibden Parish Council website https://www.hytheanddibden.gov.uk For further information, regarding this tender, please contact Bayside Building Consultancy Project Manager, Nick Pavlou email nick@baysidebc.co.uk Additional information: Hythe and Dibden Parish has appointed Bayside Building Consultancy to project manage the Provision of remodelling and carrying out improvements to the Council's Maintenance Workshop located in Tates Copse, Frost Lane, Hythe, Southampton The contact details of the Project Manager are Nick Pavlou telephone 07737 245 506 email nick@baysidebc.co.uk Hythe and Dibden Parish Council are seeking tenders form suitable qualified contractors that can carry out planned remodelling and improvement works to the existing workshop. Details of the tender and the bidding document can be found on the Hythe and Dibden Parish Council website https://www.hytheanddibden.gov.uk

Hythe and Dibden Parish Council are seeking tenders for the supply of a new John Deere X950R c/w 54" mowing deck with a 650 litre high tip collector (or a similar type of mower). The ride on mower will be predominantly used for maintenance work on the Parish Council's Public Open Spaces and therefore should be supplied with suitable tyres, suitable warning beacons, road registration and number plate The new ride on mower is required to travel on and work adjacent to the public highway and as such should be fully road legal and complaint with the Chapter 8 Traffic Safety Measures and Signs for Road Works and Temporary Situations. Additional information: The contractor will be able to demonstrate a successful track record of delivering machinery of a similar nature on budget and on time. The applicant must also be able to provide the Council with written assurances regarding the time to provide spare or replacement parts. Contract Summary. The applicant is required to provide value for money. The applicant must include a breakdown of costs for the proposal including • Equipment summary • Manufactures discount • Any additional discounts / special offers • Estimated times for delivery of the machinery • Details of Manufactures Warranties and Guarantees

Supply of a New 66HP Compact Utility Tractor Hythe and Dibden Parish Council is inviting tenders for the supply of a new 66HP Compact Utility Tractor, or an equivalent model, for use by the Council's Maintenance Team. The tractor will be employed for a range of maintenance activities, including grass cutting, verge and hedge maintenance, transporting materials, clearing debris, and general groundskeeping. The vehicle must be fitted with appropriate warning beacons and high-visibility markings on the rear. The tractor is required to be supplied with a front loader, ballast box, and bucket. Tyres must be suitable for both road and grass use to ensure safe and effective operation across all Council sites. The successful contractor must demonstrate a proven track record in supplying vehicles of a similar nature, delivering on time and within budget. Additionally, the contractor must provide written assurances regarding the availability and timely provision of spare or replacement parts necessary for ongoing maintenance of the tractor. For further information and to obtain a copy of the tender document, please contact Leigh Morgan, Hythe and Dibden Parish Council: leigh.morgan@hytheanddibden.gov.uk Telephone 02380 841411 Closing Date 12pm - 3rd October 2025 Additional information: Hythe and Dibden Parish Council is inviting tenders for the supply of a new 66HP Compact Utility Tractor, or an equivalent model, for use by the Council's Maintenance Team. The tractor will be employed for a range of maintenance activities, including grass cutting, verge and hedge maintenance, transporting materials, clearing debris, and general groundskeeping. The vehicle must be fitted with appropriate warning beacons and high-visibility markings on the rear. The tractor is required to be supplied with a front loader, ballast box, and bucket. Tyres must be suitable for both road and grass use to ensure safe and effective operation across all Council sites. The Council already owns a number of items of machinery that will need to be compatible with the new tractor. Trade-in Details Hythe and Dibden Parish Council currently owns one tractor which we wish to trade in as part of the tender package: • John Deere 3038R - 1495.1 working hours - 17 plate The new tractor must be fully road-legal, including warning beacons and road registration. Contract Summary The applicant is required to provide value for money and comply with the Council's contractors' rules. Tenders must include a breakdown of costs, covering: • Equipment summary • Trade-in summary • Manufacturer's discount • Any additional discounts or special offers • Estimated delivery times for the machinery • Details of manufacturer warranties and guarantees • Any other considerations • Details of contingency costs The appointed contractor must aim to supply the tractor by 20th March 2026 Site Visits A site visit to view the machinery that the Council wishes to trade in can be arranged by contacting the Parish Council Grounds and Buildings Manager, Leigh Morgan, either by email at leigh.morgan@hytheanddibden.gov.uk or by telephone 02380 841411. Location of Contract Postcode: SO45 6BZ Publishing Date: 1st September 2025 Closing Date: 1st October 2025 Contract Start Date: 14th November2025 Contract End Date: 31st December 2025