UK Public Sector Contracts & Tenders

Collection, anonymisation, amalgamation and provision of race by race turnover and gross win betting data from participating bookmakers for all races taking place in Great Britain; the data is to be provided to the Horserace Betting Levy Board for onward sharing with participating bookmakers (those operators who are providing betting data). Currently there are seven participating bookmakers.

The Horserace Betting Levy Board (HBLB) is a UK statutory body that was established by the Betting Levy Act 1961. It operates in accordance with the provisions of the Betting, Gaming and Lotteries Act 1963 (as amended). It is a non-departmental public body (NDPB), and its sponsoring Government department is the Department for Culture, Media and Sport. The organisation has a team of 15-20 staff and is responsible for the collection and application of a levy near £100m in support of its statutory objectives. More information can be found on HBLB's website (www.hblb.org.uk). HBLB last reviewed its organisational design in 2019 and subsequent to its most recent Board Effectiveness review its Board has agreed that it is now timely for the organisation's structure and resourcing to be assessed to ensure that HBLB is properly set up for its current activities and to meet future demand. To this end HBLB wishes to commission an organisation effectiveness review. The review should consider, and make key recommendations regarding, the organisation's strengths, weaknesses, opportunities, and threats in the context of: • Internal Governance (executive and below) • Resource Needs (now and in the future) • Management Effectiveness • Organisation Structure • Team Culture • Organisation Efficiency (compared to other similar bodies) The review will involve individual meetings with all members of the team including the Chief Executive and the Chief Finance Officer and consideration of relevant documentation including HBLB's Business Plan, Business Plan Updates, Annual Reports and Accounts and relevant internal documents. Parties tendering for this work must be able to demonstrate appropriate knowledge and expertise, must understand the requirements of public sector operation, and must show appropriate sensitivity to the conduct and confidentiality of this piece of work. The Executive would also find it beneficial to have external and appropriate salary benchmarking for the size and shape of organisations which carry out similar roles and functions.

The Horserace Betting Levy Board (HBLB) is a non-departmental public body (NDPB) sponsored by Department for Culture, Media and Sport (DCMS) responsible for the collection and expenditure of the Horserace Betting Levy worth approximately £100m per year. The organisation has a team of 15-20 staff and more information can be found on HBLB's website (www.hblb.org.uk). Given its size HBLB traditionally outsources delivery of its HR services and is inviting appropriate business partners to tender for the provision of these services.

The Horserace Betting Levy Board (HBLB) invites applications to manage a service tender process that is scheduled to start in January 2025. HBLB is a non-departmental public body (NDPB) sponsored by the Department for Culture, Media and Sport. HBLB is required by the Betting, Gaming and Lotteries Act 1963 to collect a statutory levy from the horseracing business of bookmakers and apply the funds raised to one or more of the following objectives: - the improvement of breeds of horses; - the advancement or encouragement of veterinary science or veterinary education; - the improvement of horseracing. In connection with the stated objectives and in the interests of the health and well-being of the horse population in Great Britain, HBLB contracts with a third party to provide a surveillance and monitoring service covering equine infectious disease in Great Britain. The current service agreement is due to expire on 31 October 2025, and a tender process for renewal of the service agreement is planned to start in January 2025. A press release announcing the arrangements was issued in 2021 and can be found at https://hblb.org.uk/release/685. HBLB is looking for a management consultant or consultancy to facilitate the tender process for the provision of the above service and to provide advice on transition to the new service and its safe contractual implementation. The assignment will include the following tasks: - Assistance with drafting tender documents - Attendance at meetings with the appointed oversight committee - Responsibility for posting of final tender document on Government website - Responding to queries from potential applicants - Collating, inspecting and analysing applications in respect of costs/functions/other features - Arrangement and management of application review and interview processes - Communication with applicants - Assisting HBLB in drafting new agreement - Advice on future agreement monitoring strategy Parties tendering for this service must be able to evidence: - Knowledge and experience of the government procurement process - Practical understanding of the British horseracing industry - Knowledge regarding the management of equine welfare particularly with regard to infectious disease - Experience of drafting contract opportunities and the resulting service contracts - Acceptable value for money Additional information: Please carefully read the instructions and information below. Failure to comply with the instructions may invalidate your tender. 1. Contract Period The contract is expected to be for a period of up to six months but the exact duration will depend on successful facilitation of the tender process for delivery of equine infectious disease surveillance and monitoring in Great Britain. The contract for the provision of this service must take effect from 1 November 2025. It is expected that the total number of days will be around 20. HBLB's preference would be for a fixed-price consultancy arrangement. 2. Receipt of Applications Applications must be submitted by email to: service.tender@hblb.org.uk before closure of the stated tender period. It is the responsibility of the tenderer to ensure that their tender is submitted before closure of the tender period; late tenders will not be considered. All tenders submitted will be acknowledged when received. 3. Confidentiality of Applications Please note the following requirements. You must not: a) Tell anyone else what your proposed contract price is or will be, before the time limit for delivery of applications. b) Try to obtain any information about anyone else's application or proposed application before the time limit for delivery of applications. c) Make any arrangements with another individual or organisation about whether or not they should apply, or about their or your proposed contract price. Failure to comply with these conditions may disqualify your tender. 4. Tender Selection HBLB is not bound to accept any tender. Tender selection will depend on multiple criteria as listed in the contract description above and not price alone. 5. Freedom of Information HBLB is subject to the Freedom of Information Act 2000 (FOIA) therefore information submitted to HBLB may be subject to FOIA disclosure. Commercially sensitive information or information given in confidence should be clearly marked. All FOIA requests for information will be dealt with according to Government's Freedom of Information Code of Practice.

Tender documents can be obtained from, and must be submitted to delivery@exceeding.co.uk The primary purpose of the Service is to provide, on a continuous basis, the thorough monitoring and investigation of equine infectious diseases in the Great Britain, monitoring globally, and the provision of expert advice on the prevention and control of such diseases. The performance of the Service will include delivery of the following activities; i. The surveillance of equine infectious diseases both within Great Britain and internationally; ii. Liaison with the provider of the equine diagnostic microbiology (EDM) services; iii. To ensure, as far as is practicable, the provision by the EDM service provider of data and infectious agents / reagents for various research and other projects as requested by HBLB; iv. The provision of advice to the Equine Industry (Thoroughbred and non-Thoroughbred) on the prevention, management and control of equine infectious diseases, including development and maintenance of close links with the non-Thoroughbred sector and their veterinary advisors; v. Participation in relevant GB and worldwide activities that aim to protect the Equine Industry from infectious diseases, including liaison with the Department for the Environment, Food and Rural Affairs (DEFRA) and associated UK Government agencies; vi. Dissemination of relevant and user-friendly information to the Equine Industry on equine infectious diseases; vii. Publication of the scientific results of the activity of the EIDS Team in relevant scientific literature; viii. Maintenance, with the support and assistance of the Equine Industry as appropriate, of a written Risk Management Plan for dealing with major outbreaks and epidemics of equine infectious disease. The contract will be for a period of three years with an option to extend for up to a further two years subject to satisfactory performance and at the sole discretion of the HBLB.