UK Public Sector Contracts & Tenders

Gentoo Group Ltd have approximately 5,600 Solar PV installations across its stock of 28,000 properties (please note that 2,926 of these are owned by Peterborough Council therefore, will not form scope of this Contract). These installations are all confined to the areas of Sunderland, Houghton, Hetton and Washington - Tyne and Wear. In addition to domestic installations, Gentoo Group also has three commercially installed Solar PV Systems, located at Emperor House and Akeler House - Doxford Park, Sunderland and at the Skyline Centre - Houghton-le-Spring. The purpose of this Tender is to procure a sole Provider to provide varying maintenance, cleaning, and protection systems to those installations for the next four years. This Contract is made up of five key elements. Part 1 - Maintenance Services to Solar PV Systems; and Part 2 - Cyclical Cleaning Services to Solar PV Systems. Part 3 - Electrical Installation Condition Report (EICR) Inspections Part 4 - Mechanical Inspections Part 5 - Solar Thermal Panel Replacement (to PV Panels) (should instances arise). Please note that the appointed sole Provider must be able to undertake all five elements listed above.

PAT Service Testing and Appliance Repairs Contract Gentoo Group – Pre-Market Engagement for PAT Testing Services Gentoo Group is preparing to procure a new Portable Appliance Testing (PAT) Service and Appliance Repairs Contract, with an estimated annual spend of £30,000. Our intention is to procure a four year Contract to fully cover our requirements. We are seeking to engage with the market to help shape our approach and ensure the procurement is aligned with industry best practice and supplier capabilities. Key Objectives of the Contract The PAT Testing Service will cover three core areas: • Domestic Servicing – Routine PAT testing within approx. 120 of our domestic properties. • Appliance Repairs – Minor repairs to appliances identified during testing, as well as replacement appliances (where applicable) • Ad-hoc Non-Domestic Servicing – PAT testing in non-domestic settings on an as-needed basis. Supplier Engagement Webinar Gentoo Group will host a webinar to provide further insight into the procurement. The session will include: • A background and overview of the procurement • An indicative procurement timeline • Key contract particulars • An open Q&A session for suppliers This is a valuable opportunity for suppliers to understand our requirements and contribute to the development of the procurement strategy. Register Your Interest To express interest in this potential opportunity and receive an invitation to the webinar, please email: neil.dixon@gentoogroup.com

Framework to cover a number of minor works disciplines to assist Gentoo Group on both planned and reactive requirements. This Framework will be split into the following Lot(s). Lot 1 – Environmental Lot 2 – Specialist Building Works Lot 3 – External Works Lot 4 – Gentoo Property Works Lot 5 – Roofing Repairs Lot 6 – Windows & Doors Lot 7 – Fencing Lot 8 – Floor Coverings Lot 9 – Grounds Maintenance Lot 10 – Metal Works Lot 11 – Scaffolding Lot 12 - Demolitions Lot 13 - Loft Insulation

The appointed contractor shall be required to carry out a suitable and sufficient assessment of the fire resisting elements and compartmentation lines of specified multi-occupied residential buildings. Each intrusive survey and fire risk assessment of the fire resisting elements and compartmentation lines shall consider a number of factors, including the following: • The type of evacuation strategy adopted in the building, i.e. simultaneous, staged, phased or ‘stay put’. • The height of the building. • The vulnerability of occupants. • Fire protection measures within the building (e.g. compartmentation, automatic fire suppression, automatic fire detection). • Apparent quality of construction, or presence of building defects. • The combustibility of the building structure and the use of modern methods of construction, such as timber framing. • The number and location of escape routes. • The complexity of the building. Intrusive surveys and sampling will be required to provide suitable and sufficient information on: • The construction and condition of the fire resisting elements and compartmentation lines within the buildings. • The construction and condition of any interactions or connections of two or more fire resisting elements within the buildings, including inspection of service penetrations both above-ceiling, below-floor, or within risers. • The construction and condition of any current fire stopping within the buildings. • The construction and condition of any risers within the building, including those internally within flats. • The construction and condition of any cavity barrier located around window openings (located under window sills). • The construction and condition of any hidden voids, ceiling/floor voids, or inaccessible areas. The appointed contractor shall undertake a visual survey of each building in scope on appointment. The appointed contractor will undertake intrusive surveys within the common parts of each building and within the residential flats. The appointed contractor shall develop a suitable sampling strategy for each building which considers: • The extent of intrusive surveys recommended within the common parts of the buildings. • The extent and number of intrusive surveys recommended within the residential flats of each buildings. • Any requirements for specialist access equipment to fulfil the requirements of this scope. • Any requirements to seek independent, third-party test data on any materials used in the construction of the buildings • Areas where the integrity of fire resisting elements and compartmentation lines is critical but cannot be confirmed visually. This includes assessing: • Construction that separates individual flats from the escape route. • Compartmentation between individual flats. • Separation between common areas and other parts of the building. • The specific risks of the building, including: • The quality of existing information, such as building plans. • Signs of potential defects found during the previous type one fire risk assessment. • The age and construction type of the building. The appointed contractor will provide the Group with details of all the areas that are required for access within two weeks of appointment. The appointed contractor shall immediately notify the Group’s Client Representative of any significant defects or concerns it identifies during any intrusive surveys and sampling. Communication with the Client Representative will be via telephone and email and all significant defects or concerns must be reported within 48 hours. Intrusive Works The appointed contractor shall be required to undertake intrusive works, for example removing boxing, access hatches and other materials, in specified areas of each building in accordance with the sampling strategy. The appointed contractor shall be subject to the Group’s permit to work process when undertaking intrusive surveys and sampling. The Group will provide information on this to the appointed contractor before they start work. Reinstatement Works The appointed contractor shall be required to undertake reinstatement works following the intrusive works, for example by reinstating the boxing, access hatches and other materials that have been removed or sealing any penetrations made to the fabric of the building. The appointed contractor shall ensure that all reinstatement works provide a like-for-like finish, including any making good decoration such as reinstating render and paintwork. The works required are construction work as defined by the Construction (Design and Management) Regulations 2015 (CDM 2015). The Group will act as client and will appoint a competent principal designer to assist the Group in planning and co-ordinating the pre-construction phase, including preparing the pre-construction information. The appointed contractor will be expected to fulfil the duties of a principal contractor under CDM 2015. This shall include, but not be limited to, the following: • Co-operating and co-ordinating with the Group, the principal designer and any other parties involved in the work. • Preparing a written construction phase plan before the work begins. • Planning, managing, monitoring and co-ordinating the entire construction phase, including the management of any asbestos that is likely to be disturbed during the work. • Ensuring that anyone they appoint has the skills, knowledge, experience and, where relevant, the organisational capability to carry out their work safely and without risk to health. • Ensuring all workers and visitors have site-specific inductions. The appointed contractor shall prepare a written report detailing the findings of each fire risk assessment of the fire resisting elements and compartmentation lines. The appointed contractor shall determine the exact format and content of their report, however each report shall include at least the following information: • An executive summary highlighting the key findings and recommendations. • An outline of their methodology for undertaking the assessment, including the rationale for the sampling strategy used including which flats were selected and what areas were opened up. • A clear outline of the significant findings of the assessment, written in plain English with appropriate definitions for any technical terminology. • A cross-sectional drawing, issued as a .dwg file, of the construction of the fire resisting elements and compartmentation lines. • An assessment of the fire risk associated with the construction, using a clearly defined methodology for assessing the likelihood and consequence(s) of fire. • A list of recommendations for remedial actions that the Group should consider taking to mitigate any risk associated with the construction of each buildings. The recommended remedial actions shall be ranked using a clearly defined priority scale. • Relevant photographs and other supporting evidence, this shall include floor plans showing the location of all areas sampled and location of any significant findings. • A statement of any assumptions and limitations that the Group must consider when interpreting the findings of the report. The appointed contractor shall provide a copy of their proposed report template to the Group before commencing works so that any changes can be agreed and incorporated into their populated reports. The Group shall provide the appointed contractor with all applicable information that it has available on each buildings and shall include at least the following: • General information about the buildings, including: • the buildings name and address • a brief description of buildings • the height of buildings • the number of storeys • the number of flats • the approximate number of tenants • the evacuation strategy for the buildings • a summary of customers who may be at greater risk from fire • the date of the last fire risk assessment • the buildings risk rating based on the current fire risk assessment • access to the digital twin of each building where available. • A summary of the fire protection measures in the buildings, including: • a description of the facilities for firefighting, including firefighting access for the fire and rescue service • a description of the means of escape from the buildings • a description of the active fire protection measures in the buildings • a description of the passive fire protection measures in the buildings • a description of any significant known fire safety hazards in the buildings that are not adequately controlled. • Any supporting documents and information that are available, including: • the most recent fire risk assessment • the fire risk appraisal of the external walls where available • the retrospective fire strategy where available • layout drawings • technical information on the construction materials used within the buildings including the external walls. • Any asbestos information for the building which the Group holds. The appointed contractor shall ensure that anyone undertaking a fire risk assessment of the fire resisting elements are competent to do so. The appointed contractor shall provide the following details, including appropriate supporting evidence, to the Group of each individual who will be undertaking work for the Group: • Details of relevant qualifications for the Fire Risk Assessor, including a minimum of a level four qualification in fire safety. • Fire Risk Assessor to be Tier 3 registered on the Nationally Accredited Fire Risk Assessors Register (NAFRAR) • Details of relevant professional memberships, including the level of membership held and registration numbers. • A summary of relevant skills, knowledge and experience, specifically in assessing the fire risk of fire resisting elements of multi-occupied residential buildings, including high-rise residential buildings. • Third party certification to the BAFE SP205 Life Safety Fire Risk Assessment Scheme is desirable.

This procurement is intended to appoint a number of specialist Asbestos Consultancies and Contractors to a Framework to assist Gentoo in maintaining control, improving management, and removing any Asbestos Containing Materials required. This Tender has been broken into two Lots. The Lots are broken up as follows: • Lot 1 – Asbestos Surveying & Analytical Services; and • Lot 2 – Asbestos Removal & Remedial Works.

Internal Fit-Out of Eastgate Point Depot.

Gentoo are looking to create a Framework of Groundwork Contractors to carry out the supply and installation of earthworks, roads and sewers, plotworks, retaining walls, external works, service connections and all associated works. The initial works relates to 95nr plots however it is envisaged that a number of schemes requiring groundworks will be procured via this arrangement over the duration of the Framework.

Proposed Scope of Works – 1, 3, 5 & 9 The Esplanade We are planning a programme of essential repairs and improvements to the external and communal areas of your building. The main elements of the proposed works are as follows: External Walls: Repairs to brickwork and stonework, including repointing and specialist repairs where needed, to address weathering and maintain the structural integrity of the buildings. Roofing: Renewal and repair of both pitched and flat roof coverings, including the replacement of damaged slates and felt systems. All works will be carried out to ensure the roofs are weatherproof and fit for purpose. Rainwater Goods: Replacement and upgrading of gutters, downpipes, fascias, and soffits to improve rainwater drainage and prevent future water damage. Communal Areas: Repairs to plasterwork and ceilings in shared spaces, including investigations and remedial works to address any areas affected by damp or deterioration. Windows and Doors: Maintenance and repairs to windows and doors as required (with further details available in the full schedule). Other Works: Additional items include the removal of vegetation where necessary, structural assessments, decoration, and any specialist repairs identified during the works. These works are intended to preserve the appearance, safety, and long-term condition of the buildings, ensuring they remain in good order for all residents.

Framework for the appointment of consultants covering a number of disciplines to assist in Gentoo projects/schemes. We anticipate that this Framework will be divided into multiple Lots including but not limited to. • Architects • Building Control (High-Rise) • Building Surveying • Civil Engineering • Clerks of Works (High-Rise) • Clerk of Works • M&E Engineer (High-Rise) • M&E Engineer • Principal Designer (High-Rise) • Principal Designer • Project Manager (High-Rise) • Project Manager • Specialist Access • Structural Engineering Services • Temporary Works Design • Valuations

Gentoo Group are seeking to procure at least 2 Principal Contractors to deliver its internal refurbishment programme for the next 10 years. The programme will consist of, but will not be limited to, the following works: - Kitchen replacements; - Bathroom replacements; - Electrical rewires; - Environmental improvements; and - Various other internal upgrades This opportunity is the largest procurement undertaken by Gentoo in terms of value. It will form part of the "Gentoogether" partnership, which is intended to increase the partnering ethos between Gentoo and its own supply chain, but also to encourage those appointed to the Partnership to collaborate with one another. This Procurement will contain 3 Lots, with one award made per Lot (3 separate Awards total). Only one award per Contractor is to be made. It is anticipated that over the course of the 10 year programme, approximately 15,000 properties will receive internal refurbishment works - this equates to 50% of Gentoo Group's housing stock. Therefore, this programme is of crucial importance to the Group to ensure it delivers its aims. The Tender is due to be issued on 9 October, with awards to be made early 2025 and a proposed start on site date of April/June 2025. Additional information: This Tender is now due to be issued on 9 October 2024

Gentoo Group are seeking to a Consultant Architect with a background knowledge and proven track record of working on multi-disciplinary projects. The project will require Principal Designer and a Building Safety Act overview to be provided by the successful applicant. It would also be ideal if the same could offer an in-house Fire Safety Engineering services for the project. The works to be designed are to a high-rise block located within the City of Sunderland. The block contains 104 residential flats with an equal split of 52 1-bedroom flats and 52 2-bedroom flats. The scheme to be completed will involve the following: • Retro-fit Sprinkler system, Type 4 Installation • Full communal Re-wire. Work will include the installation of a new internal meter room within the building. • Internal re-wire of all 104 flats, to include new High Retention storage heating to 102 of the flats • Full L1 Fire alarm system • S & F of new Kitchens to 102 flats. • S & F of new bathrooms to 102 flats, with an element of internal remodelling to remove a prefabricated metal cabinet that forms part of the internal layout. • Communal redecoration on completion. • Replacement flooring to all communal areas. For an informal chat about this project, please feel free to contact Mr Alan Callear - Asset Technical Manager on 07525 66894 or Mr Barrie Callaghan - Asset Building Surveyor on 07793 305 389

Gentoo Group are seeking to procure at least 2 Principal Contractors to deliver its internal refurbishment programme for the next 10 years. The programme will consist of, but will not be limited to, the following works: - Kitchen replacements; - Bathroom replacements; - Electrical rewires; - Environmental improvements; and - Various other internal upgrades This opportunity is the largest procurement undertaken by Gentoo in terms of value. It will form part of the "Gentoogether" partnership, which is intended to increase the partnering ethos between Gentoo and its own supply chain, but also to encourage those appointed to the Partnership to collaborate with one another. It is anticipated that over the course of the 10 year programme, approximately 15,000 properties will receive internal refurbishment works - this equates to 50% of Gentoo Group's housing stock. Therefore, this programme is of crucial importance to the Group to ensure it delivers its aims. The Tender is due to be issued by the end of August/early September, with awards to be made prior to Christmas 2024 and a proposed start on site date of April 2025. A pre-market engagement event is due to be held prior to issue of the Tender to allow potential Bidders an opportunity to discover more about the programme and ask any queries prior to Tender release. Should you wish to attend, please click this link and register: https://events.teams.microsoft.com/event/0c6b7d34-6979-4d55-bc2f-72c8e14128d3@40d8f26a-4584-466e-9fee-b7a28c4c7cbc Additional information: This Tender is now due to be issued on 9 October 2024

Gentoo Group are currently seeking expressions of interest from Contractors who can deliver window and door replacement works to dwellings and blocks. This Tender is to be broken into 3 separate Lots as follows: Lot 1 - Replacement of Dwelling Entrance Doors (Composite); Lot 2 - Replacement of Entry/Exit Doors to Mid and Low-Rise Blocks (Aluminium); and Lot 3 - Replacement of Windows to Dwellings and Low-Rise Blocks. The duration of Lot 1 is four years. The duration of Lot 2 is three years initially, with an optional extension clause of 12-months. The duration of Lot 3 is three years initially, with an optional extension clause of 12 -months. Lot 1 will comprise the replacement of front and rear doors to domestic dwellings. Lot 2 will comprise the replacement of aluminium doors to low-rise blocks, including the replacement of door-entry systems via a nominated Contractor. Lot 3 will comprise the replacement of double glazed UPVC units to domestic dwellings and low-rise blocks. All works are located within the boundaries of Sunderland, Houghton, Hetton and Washington. Tenderers may bid for one or all Lots and subject to the quality of their bid and their ability to deliver the whole programme may also be awarded all Lots. It is anticipated this Tender will be issued week commencing 8 April 2024 with the Contract commencement expected in July 2024 - subject to material lead-in times.

This procurement is intended to appoint a number of specialist asbestos Consultancies and Contractors to a Framework to assist Gentoo in maintaining control, improving management, and removing any ACM’s required. This Tender has been broken into two Lots. The Lots are broken up as follows: • Lot 1 – Asbestos Management Services; and • Lot 2 – Asbestos Removal Services.

Gentoo currently has a varying number of modernisation and investment programmes in progress across the City of Sunderland, Houghton, Hetton and Washington. These works programmes include, but are not limited to, the following (a) Kitchen & bathroom replacements; (b) Roofing replacements and structural works; (c) Environmental works; (d) Boiler replacement and gas servicing programmes; (e) EICR and electrical rewire upgrades These programmes are being delivered by external Contractors and Gentoo Group's own staff and Gentoo has a rigorous Quality Assurance and Quality Control (QAQC) regime to ensure all works being carried out by either its own Operatives or via a third-party Contractors are completed diligently and in accordance with all legal requirements. The Group currently employs a Technical Assurance Team who are responsible for delivering QAQC inspections to these programmes, however, due to growing demand and the requirement to gain independent, external advice and validation, the purpose of this Procurement is to engage an independent QAQC assessor to provide these services. The largest element of works which will be delivered by the successful Provider are technical inspections and audits of both gas and electrical installations. These inspections will vary, and the Gentoo Technical Assurance Team will advise how each inspection will be conducted prior to commencement. Inspections will be necessary at differing stages of installations, either after completion or during the installation. The inspections are also further categorised by their intrusiveness. If instructed to complete a non-intrusive inspection, this is deemed to be a visual inspection only. If instructed to complete an intrusive survey, certain elements of the installation will be required to be removed safely and re-installed on completion of the inspection. To enable a bid to be submitted, the Provider and their Operatives must hold a number of accreditations which demonstrate their competency to deliver these services. Further information regarding this is included within the Tender Pack.

The Group employ a variety of roles which are impacted by the requirements of the Building Safety Act 2022 and the Building Regulations 2010. This includes Building Surveyors and Project Managers overseeing survey and refurbishment work in the Group's social housing stock. This stock includes 25 high-rise residential buildings where the Group are the Principal Accountable Person. The Group appoint external Principal Contractors and Principal Designers to carry out this work, however, retain all client responsibilities for the work. The Group require a competent person to deliver training to nominated colleagues to provide an overview of the requirements of the Building Safety Act 2022 (the Act) and the changes to Building Regulations introduced by the Act. The training must include at least the following: • An overview of the requirements of the Act, including the requirements specified under part four of the Act aimed at those managing occupied high-rise residential buildings and the Principal Accountable Person. • An overview of the role of the Building Safey Regulator. • Changes to the building regulations introduced by the Act for work in all buildings. • Changes to the building regulations introduced by the Act for work in high-rise residential buildings. • How the Principal Contractor and Principal Designer duty holder roles differ under the Act from those required under the Construction (Design and Management) Regulations 2015, including the requirements to report mandatory occurrences. • How clients can assess the competency of the duty holders required under the Act. • The changes to building control approval for work in occupied high-rise residential buildings, with specific examples of the types of work where building control approval would be required and where it wouldn't. • How the building regulations will be enforced. • How the golden thread of information should be maintained and updated throughout the lifecycle of the building and during refurbishment works in occupied high-rise residential buildings. Should the opportunity to deliver this training be of interest, and you would like to discuss this in more detail, please contact Gentoo Group's Head of Health & Safety, Gemma Darville - 0191 525 6103 or via email at gemma.darville@gentoogroup.com Additional information: Should the opportunity to deliver this training be of interest, and you would like to discuss this in more detail, please contact Gentoo Group's Head of Health & Safety, Gemma Darville - 0191 525 6103 or via email at gemma.darville@gentoogroup.com

Procurement of Fire Strategies for high-risk buildings

Gentoo are seeking quotations from suitably qualified and experienced Ecological Consultancies to enter into a 4-year framework (Framework) arrangement for the delivery of its Asset Investment Plan (the Programme).

Gentoo Group are currently seeking expressions of interest from Contractors who can deliver window and door replacement works to dwellings and blocks. This Tender is to be broken into 3 separate Lots as follows: Lot 1 - Replacement of Dwelling Entrance Doors (Composite); Lot 2 - Replacement of Entry/Exit Doors to Mid and Low-Rise Blocks (Aluminium); and Lot 3 - Replacement of Windows to Dwellings and Low-Rise Blocks. The duration of Lot 1 is four years. The duration of Lot 2 is three years initially, with an optional extension clause of 12-months. The duration of Lot 3 is three years initially, with an optional extension clause of 12 -months. Lot 1 will comprise the replacement of front and rear doors to domestic dwellings. Lot 2 will comprise the replacement of aluminium doors to low-rise blocks, including the replacement of door-entry systems via a nominated Contractor. Lot 3 will comprise the replacement of double glazed UPVC units to domestic dwellings and low-rise blocks. All works are located within the boundaries of Sunderland, Houghton, Hetton and Washington. Tenderers may bid for one or all Lots and subject to the quality of their bid and their ability to deliver the whole programme may also be awarded all Lots. It is anticipated this Tender will be issued week commencing 8 April 2024 with the Contract commencement expected in July 2024 - subject to material lead-in times.