UK Public Sector Contracts & Tenders

Refurbishment of the Green Field Pavilion, off The Green, Hartford, CW8 1QA. It is a difficult site with narrow vehicle access. A site visit is recommended. Overview Hartford Parish Council is a public body and as such is required to comply with the Public Contracts Regulations 2015 ("the Regulations") when it intends to procure or award a public supply contract, public service contract or public works contract, as defined by The Regulations, which is valued at £25,000 or more. The Regulations require councils to use the Contracts Finder website to advertise contract opportunities, set out the procedures to be followed in awarding new contracts and to publicise the award of new contracts. The Council's Standing Orders and Financial Regulations also requires open advertising of the opportunity via appropriate media. Existing Pavilion The existing building was built in 1984 and consists of 3 changing rooms (home and away teams and the referee), 2 large shower rooms, toilets and a very small kitchen. It is a single breeze block construction, single glazed and has no insulation. The building is showing its age and is in a poor condition. Additional metal grills have been fitted to the doors and windows, for security purposes, giving an abandoned and neglected appearance. An asbestos survey was carried out in January 2022 and didn't find any in the building although the original roof tiles are 'Eternit' asbestos cement tiles - original drawings are available on request. Refurbishment See the specification attached. This has been drawn up by our Architect, Stephen Bostock, and any details questions about the spec can be directed to him: G&S Design Ltd 2 Lady Anne Court Wheelock Street Middlewich Cheshire CW10 9AG Tel: 01606 834020 Procedure After the closing date the Tenders will be opened by the Clerk in the presence of at least one councillor. The tenders will be accessed, with technical assistance from our architect, and scored against the following criteria: Company base - distance from the Green Field. Timescale - how long the work will take to complete. Availability - how quickly the work can be programmed in. Price - the Council is NOT bound to accept the lowest value tender. The decision about which Tender to accept will be taken at a Council meeting. All tendering companies will be contacted after this meeting. This invitation to tender issued under this regulation shall be subject to the terms of the Bribery Act 2010, which includes a prohibition on prospective contractors contacting councillors or staff to encourage or support their tender outside the prescribed process. Please return your tender in a sealed envelope by Friday 28 October at 12noon by post to: The Clerk Hartford Parish Council Hartford Village Hall 244 Chester Road Hartford CW8 1LW. Please mark the envelope GREEN FIELD TENDER.

Ford Parish Council are inviting tenders for refurbishment of an existing play area located off The Leasowes, Ford. We are also separately inviting quotes for outdoor fitness equipment, targeted at adult users. The outdoor fitness equipment is a separate contract and suppliers can apply for one or both opportunities. Separate submissions must be made for each contract - full details on www.fordparishcouncil.org.uk (Under News Page) The deadline for submissions is 28th October 2022, 5pm. Details of how to apply are in the specification document. Any queries can be directed to the clerk, Rebecca Turner on 01743 741611 or fordparishcouncil@outlook.com A viewing time for the site has been arranged for: Wednesday 12th October 2022, at 11am. If you would like to view the site, please let us know if you intend to attend

Winscombe & Sandford Parish is located in North Somerset. This contract is for the grass cutting and grounds maintenance of the sports recreation grounds, Sandford play area, cemetery and Railway Garden. The contract is to be a 3-year fixed price contract commencing on 1st April 2023

The project is to resurface the overflow area to match the tarmaced area. The main work will consist of the following: Excavate the existing surface, including the grass guard, and dispose of the waste off-site. Provide and lay appropriate edges and kerbs to the boundary of the car park area, including a demarcation line to the remainder of the car parking area beyond the tennis courts. Install new gullies and drainage and their connection to the existing drainage. Provide and lay all sub-base, base, binder and surface courses to match the existing tarmaced area. Carry out bay marking consistent with that of the existing tarmaced area. Additionally, 2 associated pieces of work are required ro the car park extension: To supply and install 100mm ducting, containing a draw rope, buried along the length of the hedge side of the car park extension to allow for the future installation of EV charging points. The provision of a footpath from the pedestrian gate at the entrance round the telephone box to include: The installation of edgings to the new footpath. The supply, laying and compaction of MOT Type 1 to the new footway.

Conversion of existing public conveniences into a community space with DDA public convenience facility.

Christian Malford Parish Council is seeking a suitably qualified and experienced Contractor to design and deliver new playground equipment, surfacing and associated works at the Recreation Ground. The project is largely being driven by a local community group, with the backing of the Parish Council who has committed a percentage of the overall cost. The layout should be accessible throughout with some ideas taken from the list of proposed equipment, however also using your own creative licence. Consideration should also be taken in terms of the trees and shrubs in close proximity which has contributed to moss and debris on the current surfacing, and potential root damage to surfacing. Maintenance is important in that the investment being made is considered to be one that will last many decades, with a moderate maintenance budget where possible. As the older children currently use the other play equipment, wheeled sports facility and multi-use games area, the main playground is focused on younger families with children up to around 8 years of age, however, should cater for those up to 12. Please download and review all documentation and submit required responses by the due date and time.

Twyford Parish Council is seeking to appoint a Specialist Contractor by using a Design and Build form of contract. The Parish Council has identified that there is a need to replace the current Skatepark facility in King George V Recreation Ground, Twyford, RG10 9JA . The Specification provided for the new facility is performance based and the successful Contractor will be appointed based on a fully costed design including all fees for the provision of a new Wheeled Sports Park that demonstrates innovation, incorporates anti-vandalism, and makes the best possible use of the space available. This design will include for multiple uses and rideable features that are suited to a full range of users from beginners to advanced. Electronic copies of Tender submissions shall be be emailed to the Parish Clerk (clerk@twyfordparishcouncil.gov.uk) by the due date. Additional information: The Completed Tender shall be submitted in the form of a hard copy along with an email or a link to a downloadable electronic version, to be sent in a secure envelope clearly marked "Tender Response Documents: Skatepark Replacement Contract" for the attention of: The Parish Clerk, Twyford Parish Council, PO Box 8250, READING RG6 9SZ to arrive no later than noon on 14th February 2024. Electronic copies of Tender submissions shall be be emailed to the Parish Clerk (clerk@twyfordparishcouncil.gov.uk) by the due date. If you have any further questions please feel free to contact Lucy Moffatt: clerk@twyfordparishcouncil.gov.uk

Witchford Parish Council is proposing to replace its playground equipment at the village hall Bedwell Hey Lane Witchford with the installation of new equipment including appropriate surfacing. All works materials and parts should comply with both the British and European Standards for playground equipment and surfacing BS EN 1176. The Parish Council wishes to employ a Principal Contractor to carry out the supply and installation of inclusive new play equipment and safety surfacing, to include the removal of the existing play equipment. The play area is intended to be used by children and young people with ages ranging from toddler to 14 years, and to be inclusive and available for use by children and young people of all abilities. Experienced play area installers are invited to tender for the contract. It is anticipated that construction work will be carried out in Winter/Spring 2025 with the playground ready for use 1st June 2025 at the latest. Tenderers are required to submit a fixed price lump sum tender on the Form of Tender. The Council's preference is to receive tenders by email . All tenders should be received by 17:00 hours on 25th November 2024. The email address for tenders is clerk@witchfordparishcouncil.gov.uk. Companies must be registered with the API (Association of Play Industries) to tender for this contract. Please supply copies of current certificate for accreditations for the above membership plus details of any other relevant accreditations. The owner of the site of the play area is the Witchford Playing Field Association [WPFA] and liaison with their representative will be required for access and parking arrangements. This may be direct but the Parish Council Clerk must be copied into to all agreements. A timescale for commencing this project will be agreed between Witchford Parish Council and the chosen Contractor. In response to questions raised at the accompanied site visits Witchford Parish Council would welcome designs that incorporate the following the following: Exciting innovative designs that encourage children to play A Wendy house/ role play area which could also be used as a break out space for children who want a quiet area No free standing play panels but musical activities might be welcome Seating for parents/carers in the sw corner of the site, which could also have child sized seating Themed designs would be welcome but are not an advantage over exciting play Inclusivity is not just token, the play area should help children with additional needs really feel welcome The priority is to create an exciting play area - there is no benefit in coming in under budget. Witchford Parish Council will accept tenders with £10m PLI cover. The Council will accept designs which provide low level items with appropriate safety surfacing in the grass 2m extension area remaining as grass, without needing to extend the wet pour surface out from the existing line.

Winscombe & Sandford Parish is located in North Somerset. This contract is for the grass cutting and grounds maintenance of the sports recreation grounds, Sandford play area, cemetery and Railway Garden. The contract is to be a 3-year fixed price contract commencing on 1st April 2026

The contractor will be responsible for maintaining all designated areas to a high standard to ensure they are safe, clean, and esthetically pleasing. Twyford Parish Council is committed to the environment. The Council will expect the Contractor to work in a collaborative partnership and ensure environmentally friendly practices are adopted in the application of their contract. Grounds Maintenance Scope of Work The contractor shall provide grounds maintenance services at the following locations: King George V Recreation Ground (KGVR), RG10 9JA London Road allotments, RG10 9AX Hurst Road allotments, RG10 9NT Twyford Parish Burial Ground, RG10 9NT Stanlake Meadow, RG10 0BL Bell Corner, RG10 9NY Polehampton Corner, RG10 9AE Jubilee Corner, RG10 9JQ Services Required The following services are required as part of the grounds maintenance contract: 1. Grass cutting 19 cuts which equates to 1 cut in March and then fortnightly through to the end of November. 1.2 KGVR playground grass - Cut and drop. Strim boundary and around equipment etc 1.3 Grass Cutting at Parish Burial Ground - Cut and remove cuttings including the copse area. Strim boundary and around graves etc Option for weekly cuts at Stanlake Meadow & KGVR in September and October of the pitch area (used when weather is mild and grass is growing quickly). Edges along paths, fences, and flower beds should be trimmed and left tidy after each mowing. Care to be taken around the grass areas left long for environmental reasons. 2. Hedges and strimming Hedges should be trimmed in compliance with local wildlife protection guidelines. Hedges and surrounding areas should be left tidy. 2.1 One complete cut each of the large boundary hedges in KGVR and Stanlake Meadow. 2.2 Facing up of the Waltham road hedge, KGVR path hedge and Hurst Road allotments in ~ June 2.3 2 cuts of the allotment hedges and the Waltham road layered hedge. 2.4 Wargrave Road footpath - strim (June and October) 2.5 Wargrave Road footpath hedge - face and top annually plus 2x face up 2.6 London Road Footpath - strim (June, July & October) 2.7 London Road allotment conifer hedge - face and top annually plus 1x face up 2.8 KGVR playground hedges - hand cut (June, July & October) 2.9 Hurst Road Allotments - Strim hedge-line carpark and inside road boundary (June, July & October) 2.10 Burial Ground Beech Hedge - trim both sides and top (October) 3. Pitch renovation Annual fertilise, vertidrain, overseed and weed treatment of 7 pitches. [KGVR - tennis court pitch, scout hut pitch and 2 junior pitches. Stanlake meadow - clubhouse pitch, Stanlake Lane pitch & cricket outfield] [Note: at present only 3 pitches have vertidrain treatment and 3 are overseeded] 4. Pitch Markings Initial marking of 7 pitches plus 3 mini pitches and fortnightly remarking through the football season Summer Running Track (200m 4 lane oval) at KGVR 5. Shrub and Flower Bed Maintenance [Jubilee Corner, Polehampton corner, millennium Garden and burial ground garden] Beds must be weeded monthly to keep them clear of invasive species. Pruning of shrubs should be done to maintain shape and health, and any damaged or dead plants should be removed. 6. Village weed spraying Herbicide spray 3 x a year: Hurst Road allotments communal area KGVR Playground paths Loddon Hall carpark along the fence line Bell Corner Jubilee Corner Burial ground paths 7. Wildflower Meadows Areas in KGVR & Stanlake Meadow - hay cut (September / October time) and collection 2 weeks later 8. Health and Safety The contractor must adhere to all relevant health and safety regulations, including those for equipment operation and waste disposal. Maintain risk assessments, insurances and safe working procedures for all tasks. Ensure all workers are appropriately trained and equipped with Personal Protective Equipment (PPE). 9. Environmental Considerations Minimize the use of pesticides and fertilizers and adopt eco-friendly practices wherever possible. 10. Reporting and Communication Ongoing reporting on work completed, issues encountered, and any recommendations for improvement. Immediate communication of any urgent matters that require the Council's attention. 11. Payment and Performance Review Payments will be made monthly upon submission of an invoice. The Council will conduct periodic reviews of performance standards and reserves the right to address any deficiencies with the contractor. This specification provides a basic outline, which may need adjustments based on local requirements, seasonal variations, and specific expectations of the parish council. Willingness to quote for additional ad hoc work as required. Willingness to work with the Twyford and Ruscombe Cricket Club to maintain the cricket pitch under a separate arrangement if required.