UK Public Sector Contracts & Tenders

Ellesmere Town Council (ETC) undertakes the annual Christmas Lights display in Ellesmere, Shropshire with the aim of enhancing the town at Christmas time to make it a nicer environment for residents, shoppers, and tourists. This tender is for the supply, installation, maintenance, anchor bolt testing, dismantling, storage, and testing of the Christmas Lights from November 2023 to January 2026. The current display consists of tree lights on the Promenade and 7 festoons which hang over the streets on catenary wires. The catenary wires are attached to the buildings using anchor bolts. Before submitting tenders, it is recommended that a site visit is carried out which can be arranged by contacting Town Clerk, Joanne Butterworth on the following: Tel: 01691 622689 e-mail: jo.butterworth@ellesmere-tc.gov.uk The Contract is to run from 1st November 2023 to 31st October 2026. Insurance: Public Liability must be held and produced to the Council at the time of activation of this agreement. Method Statements, Risk Assessments and Full Equipment Information will be required prior to installation.

To Provide Sanitary Disposal as follows:- Installation and monthly service / exchange of: Site 1 - Ellesmere Town Hall 4 Slimline Feminine Sanitary Units. 1 Nappy Unit 1 Dual Vending Machine 2 Water Management Systems Site 2 - Cross St, Public Conveniences 1 Washroom Air Steriliser 4 Slimline Feminine Sanitary Units 2 Nappy Units 1 Dual Vending Machine 1 Water Management System To provide servicing as follows: - Annual service of 'Flowsaver' Water Management Systems. Six weekly service of Dual Vend machine. Documentation:- Contractors will be expected to produce appropriate Waste Transfer Notes and service reports. Health & Safety:- Contractors will be expected to provide fully trained operatives and provide the Council with copies of its risk assessments associated with this work. Insurance:- Employers and Public Liability must be held and produced to the council by the Contractor on commencement of any contract. Contract Payments:- The contract value will be paid monthly upon receipt of invoice(s) unless otherwise negotiated. Please forward any enquiries and quotes to : Jean Hynes at assistant.clerk@ellesmere-tc.gov.uk

To Provide Pest Control at Ellesmere Town Hall as follows:- • Pest Control for the whole premises including:- o Outside area o Town Hall Rooms o Kitchen o Bar Area o Offices o External Shed • Set up and treatments for pests such as wasps, rodents, ants and other insects. • Where required - proofing of the building and premises in order to prevent pests getting into the buildings. • Monthly call plan Documentation:- Contractors will be expected to produce appropriate Waste Transfer Notes and service reports. Health & Safety:- Contractors will be expected to provide fully trained operatives and provide the Council with copies of its risk assessments associated with this work. Insurance:- Employers and Public Liability must be held and produced to the council by the Contractor on commencement of any contract. Contract Length:- A 3 year contract will be awarded after consideration of quotes at an Ellesmere Town Council Meeting Contract Payments:- The contract value will be paid monthly upon receipt of invoice(s) unless otherwise negotiated. Please forward any enquiries and quotes to : Jean Hynes at assistant.clerk@ellesmere-tc.gov.uk

Ellesmere Town Hall Repair of roof including application of liquid roof coating system Ellesmere Town Council are proposing to remove all existing roof lights in the Town Hall building and overcoat the existing roof coverings with a liquid roof membrane. Tender documents will include a specification of works, simple roof plan and existing photographs. Estimated value of works approximately £80,000.00 plus VAT. Tender documents will be issued early August. The tender period will be 4 weeks. Subject to Council approval and agreement with the appointed contractor works can commence form late September onwards. Please submit expressions of interest to receive a tender pack or if you have any queries contact Andrew Downton of AJD Surveying Ltd who is managing the project on behalf of Ellesmere Town Council. Email; andrew@andrewdownton.co.uk Phone; 07980 785112

Ellesmere Town Council are currently in the process of tendering the contract for the maintenance of the streetlights within the town for the next 3 years. The Town Council has a lighting stock of 85 streetlights. Those that it was possible to convert (99%) were converted in 2020 to Holophane S-Line LED lights (dimmable and non-dimmable), Holophane Wall Packs, a Retrofit Lamp, Amenity Lantern, and a Philips Lumia Light. The Council is inviting quotes for the following - 1) A 'report only' contract for repairs. Faults will be reported to the contractor by Ellesmere Town Council and repaired within five working days. If repairs cannot be completed within this period, the Clerk is to be informed of the reasons and estimated repair timescales so that residents can be kept informed. Please fill in the attached sheet to outline repair costs. 2) An annual structural condition survey of all the Town Council's streetlight columns, heads, and brackets to include annual cleaning of lights and removal of any overhanging foliage. 3) An electrical inspection of all the Town Council's Street lighting (to comply with the current I.E.E. Regulations). To be split over the 3 years of the contract. We invite you to submit your quotations to the Town Clerk either by email, post or by hand before 1pm on Thursday 31st August 2020. It is anticipated that all companies who have submitted quotes for this contract will be informed whether their quote has been successful by Tuesday 5th September 2023. Please do not hesitate to contact the Town Clerk if you require any further information.

Ellesmere Town Council are currently seeking an internal auditor for a minimum of 3 years with the possibility of up to 5 years. The Internal auditor is responsible for reviewing whether the Council's financial management is adequate and effective, and that it has a sound system of internal control. The scope of internal audit is summarised in the AGAR Annual Return for Local Councils. We invite you to submit your quotations to the Town Clerk either by email, post or by hand before 5pm on 24th November 2023

Ellesmere Town Council are currently seeking to appoint the services for the supply and erection of the town's planters and hanging baskets. Supply and Erection of Town Planters (to include plants and water retaining granules compost): 20 Large Planters on Poles 4 Hanging Baskets on Market Hall 6 Hay Baskets in Willow Street 2 Large Hay Baskets back of Cross St Toilets Planters/baskets supplied by Ellesmere Town Council and kept at Ellesmere Town Hall over winter. Maintenance provided through the Ellesmere Town Council Gardening Services Contract. Supply and erection of Town Hall planting (to include plants and compost): 4 Planting tubs in front of Town Hall 1 Planting tub at the rear of the Town Hall 4 Hanging Baskets on front of the Town Hall Planters/baskets supplied by Ellesmere Town Council are kept at Ellesmere Town Hall over winter. Maintenance is provided through the Ellesmere Town Council Gardening Services Contract.

Invitation for quotations for the ground's maintenance of Swan Hill Cemetery Ellesmere, Shropshire. TO BE USED AS THE BASIS FOR A FIXED PRICE CONTRACT TO OPERATE FOR 3 YEARS COMMENCING ON THE 13th May, 2024 - 31st March, 2027.

INVITATION FOR QUOTATIONS FOR THE GROUNDS MAINTENANCE FOR BEECH GROVE, BERWYN VIEW, BIRCH ROAD RECREATION AREA, ST. MARY'S CHURCHYARD AND KINGFISHER PLAYGROUND TO BE USED AS THE BASIS FOR A FIXED PRICE CONTRACT TO OPERATE FOR 3 YEARS COMMENCING ON THE 13th May, 2024 - 31st March, 2027.

Ellesmere Town Council are currently seeking tenders for their 2024/2025 planters and hanging basket requirements. Please see attached specification for full details, closing date for applicants is 17:00 on Friday 27th September. If you require any further information please contact Town Clerk - Jo Butterworth 01691 622689 Assistant Town Clerk - Gem Whitley 01691 596290

Design and build a BMX/MTB/Skate Asphalt surfaced pump track of approximately 240m with a riding width of 1.5m. which is to be located at Berwyn View Recreation Ground, Ellesmere, Shropshire which is a public space where an approximate area of 3,821.55mm² will be available for the delivery of the project. The track shall cater for all abilities featuring jumps, banked turns and pump track features. Tender documents can be found at www.ellesmere-tc.gov.uk/news/contracts/ or via email to jo.butterworth@ellesmere-tc.gov.uk

Ellesmere Town Council is looking to install a wheeled sports pump track on their Berwyn View recreation ground. A location plan is enclosed with this opportunity which is marked with the wording "Pump Track Location Plan". Prospective suppliers are invited to submit one or more designs for a pump track to be delivered within the specified budget which should specify the following: • Design and build of a BMX/MTB/Skate Asphalt surfaced pump track of approximately 240m with a riding width of 1.5m. The track is to be located at Berwyn View Recreation Ground which is a public space where an approximate area of 3,821.55m² will be available for delivery of the project. • The track shall cater for all abilities, whilst challenging experienced riders and being safe for beginners as well as use for scooters and skateboards. • The track shall feature jumps, banked turns and pump track features. • Track base will be made up of existing soil onsite, then capped with a geotextile membrane and imported crushed aggregates (20mm scalping/ 40mm MOT type1) or similar and compacted to a minimum depth of 152.4mm. • French drains leading to soakaways complete with poly storm crates shall be installed in wet areas where required. • The track riding width shall be 1.5m for its entirety of the track. • The finished track surface will be covered with a compacted specialist pump-track specific asphalt wearing course. • Once the track is completed the immediate surrounding area shall be landscaped and finished ensuring a safe and debris free fall zone. • All areas that have been affected within the construction process, will be reinstated and either grass seeded or turfed. If possible, please provide costings for both. • Completed ROSPA certification upon completion. Any submission and quotes for works shall include: • Compliance with the Construction (Design and Management) Regulations 2015 (CDM 2015) • Health and safety provisions, including Risk Assessment Method Statement (RAMS) documentation. • Tree protection measures to protect the tree root areas, e.g. arboricultural advice, provision of physical barriers. • Project management. • Evidence of third party/public liability insurance with a sum insured of at least £10m. • Employer liability insurance if applicable. • All labour costs and oncosts, including overnight accommodation, welfare provisions etc. • Site security including overnight. • All preparatory works to the site. • Groundworks. • All materials. • Installation of the facility as defined above. • Any reinstatement works. Drainage / Ground Conditions It will be the appointed supplier's responsibility to satisfy themselves that the ground is suitable for installation and drainage Standards All equipment must be built and installed to the following standards: BS EN 14974 BS EN 474-1:2006+A6:2019 BS 3998:2010 Budget The budget for the delivery of the pump track is £60,000 excluding VAT. Construction Period The construction works should start on or as soon as possible after the award of a contract. All associated works including reinstatement of any damaged ground are to be completed within four months of awarding the contract, subject to adequate working conditions/exceptionally inclement weather delays (please refer to note c in the Notes to Tenderers above).

Ellesmere Town Council (ETC) provides the annual Christmas Lights display in Ellesmere, Shropshire with the aim of enhancing the town at Christmas time to make it a nicer environment for residents, shoppers, and tourists. This tender is to; (a) Obtain quotations for the supply, installation, maintenance, anchor bolt testing, dismantling, storage, and testing of the Christmas Lights from November 2026 to January 2029. (b) The purchase of a lighting display, annual storage, installation, maintenance, anchor bolt testing, dismantling, storage, and testing of the Christmas Lights. The current display consists of tree lights on the Promenade and 7 festoons which hang over the streets on catenary wires. The catenary wires are attached to the buildings using anchor bolts. Before submitting tenders, it is recommended that a site visit is carried out which can be arranged by contacting Town Clerk, Joanne Butterworth on the following: Tel: 01691 622689, e-mail: jo.butterworth@ellesmere-tc.gov.uk Insurance: Public Liability must be held and produced to the Council at the time of activation of this agreement. Method Statements, Risk Assessments and Full Equipment Information will be required prior to installation.

To provide Gardening Services as follows: - Shrubs on the Inner Relief Roads - Willow Street and Talbot Street x 3: These beds are to be kept weed free and neat. The second bed from the Church Street end is now included in this contract. Maintenance of Planters and Hanging Baskets: 20 Large Planters on Poles 6 Hay Baskets in Willow Street 2 Large Hay Baskets back of Cross St Toilets 4 Planting tubs in front of Town Hall 1 Planting tub at the rear of the Town Hall 4 Hanging Baskets on front of the Town Hall All above items are to be watered and maintained, after being erected by the Nursery and then emptied at the end of the season and stored at Ellesmere Town Hall. All waste is to be disposed of. Wharf Square by Tesco: To maintain this area to keep it litter free. Ellesmere Town Hall: From April - March to cut lawns, prune shrubs, trees, cut and maintain hedges. During the winter months to clear the leaves when required. To treat moss regularly. To maintain and keep tidy all the grounds and to ensure all waste is disposed of. Extra gardening work may be called upon during the year. St. Mary's Churchyard: To ensure the pathway around the War Memorial is weed and moss free before Remembrance Sunday for the Parade. This Contract is to run from 1st April 2026 to 31st March 2029. Insurance: Public Liability must be held and produced to the Council at the time of activation of this agreement.