UK Public Sector Contracts & Tenders

Dunstable Town Council is seeking an organisation to provide an IT Support contract which includes management of our existing IT infrastructure, telephony, connectivity, and licencing. Further details are outlined below. It is important to the Council that a single supplier can provide the support, account management and billing for all services delivered. To aid service delivery there must be clear point of contacts for specific roles and responsibilities. The supplier may sub-contract delivery of certain areas if this is made clear in the tender response and that by sub-contracting it does not stop the organisation providing the single support, account management and billing required. The tender applicant must also provide detail on how they validate any working relationship with a 3rd party contractor. All parties must be fully insured. The supplier may sub-contract elements of service provision but must state clearly in their response that they remain entirely responsible for the delivery of service, the quality of that service and its associated communications. This should include, but is not limited to, ensuring that all services are delivered in compliance with appropriate regulations and standards, and are appropriately insured. The use of sub-contractors will be entirely transparent to the Council. Contract Period The contract will be for three years with an extension to the contract up to a further two years, subject to satisfactory performance and by mutual agreement. DTC expect to reach a provisional decision on the award of the contract by 22 March 2024, at the latest. The successful bidder will be required to commence work from 1 July 2024. Incomplete Tender Documents Tender responses may be rejected if the information asked for is incomplete or proven to be inaccurate. Receipt of Tender Documents The completed tender form must be posted, in a sealed envelope, and marked ICT Tender for the attention of the Town Clerk & Chief Executive, or emailed to accounts@dunstable.gov.uk with subject 'ICT Tender' to arrive no later than 12 noon on 26 February 2024. Additional information: Tender Clarifications: In Appendix A - Existing: IT Systems & Equipment Under the Equipment section it reads: 72 PC's recorded across all sites. This should read: 72 devices recorded across all sites as outlined below: Total number of on prem physical servers = 1 Total number of on prem virtual servers = 2 Total number of on prem virtual server backup services = 1 (Note: On Prem Backup device & Cloud office Hybrid Service). On Prem Physical Edge Firewalls = 6 On Prem Physical Core Switch = 4

Dunstable Town Council is seeking from suppliers a quote for the provision of a new website, hosting, maintenance and ongoing support. The website specification is stated in the Tender Introduction document and has a defined list of minimum requirements the service must meet in order to ensure that the Council achieves both legally required compliance and communication functions. The supplier must be experienced in providing websites and ongoing support to town councils and have a proven track record and understanding of all requirements relating to a council's website. Specifically in regard to the accessibility compliance requirements (currently WCAG2.1AA raising to WCAG2.2AA in October 2024). In addition, the supplier must have experience and an understanding of the publishing requirements and techniques for local government organisations. The Town Council's domain is .gov.uk; therefore, it's preferable that the supplier be accredited by the CDDO (Cabinet Digital Data Office) and authorised and be Cyber Essentials Certified. The Council's domain is hosted by Cloudflare. The Council's IT systems are based on Microsoft 365. Any solution must be compatible with this system and the Council email hosting service and must have insurance cover against cyber-attack, data loss and GDPR failures. Tender Introduction Organisations wishing to reply to this tender must fully read all attached documentation including the separate Appendix sections. The organisation must fill in the forms and tables within Appendix B of this tender. In Appendix B, Part 4 the organisation must submit a detailed proposal on how they will meet the following as detailed below: Core Objectives Scope of Work Key requirement & functionality Hosting, domain & support Training Maintenance User Experience and Navigation In addition to Appendix B, Part 4 the organisation must also submit: A proposed project plan and timeline that outlines the key stages, deliverables and milestones of the website development, hosting, and support process. Any other relevant supporting information. A proposed website design and layout that demonstrates the tenderer's understanding of the council's requirements, preferences, and values. Please note, the Council is likely to launch a new council brand in October 2024 and the proposed solution will need to be flexible to reflect this. Details on how to apply are outlined in the Tender Introduction. Please contact info@dunstable.gov.uk if you have any questions or require any clarification.

Dunstable Town Council is looking for an excellent project manager with experience in managing complex heritage building repair projects which involve multiple funders, partners and contractors. With the ability to navigate through the complexities that this brings, ensuring that the project is completed on time, within budget and to the satisfactions of the funders and the local planning authority. Specialist contractors are already in place and are working on the repair and conservation of Priory House, a Grade II* listed building located in the centre of Dunstable. This project is expected to run until June 2026, with this role commencing in October or earlier depending on the success of funding applications.

Purchased to replace old vehicles

Dunstable Town Council (DTC) is looking to appoint: • Waste management contract to enhance the efficiency and sustainability of our waste collection and disposal services. • Improve the overall environmental impact, ensure compliance with regulatory standards • Innovative solutions and partnerships that will help us achieve these goals while maintaining high levels of service quality and customer satisfaction. The Council is issuing this Tender document to attract potential bidders to our tender process This document contains details of how to submit a bid, the nature of the contract and the timelines that the successful bidder will need to work to. Please contact info@dunstable.gov.uk if you have any questions or require any clarification. It is important to the Council that a single supplier can provide the support, account management and billing for all services delivered. To aid service delivery there must be clear point of contacts for specific roles and responsibilities. Organisations wishing to reply to this tender must fully read this document including the separate Appendix sections. The organisation must fill in the forms and tables within Appendix B of this tender. The contract will be for 3 years, subject to satisfactory performance and by mutual agreement. The Town Council expects to reach a provisional decision on the award of the contract 25 March 2025, at the latest. The successful bidder will be required to commence work from 1 April 2025. The completed tender form must either be: • posted in a sealed envelope, and marked 'Waste Management Solution' Tender for the attention of the Town Clerk & Chief Executive or • emailed to accounts@dunstable.gov.uk with subject Waste Management Solution' Tender. Submissions should be received no later than arrive no later than 12.00 - 31 January 2025. Those received before the due date will be retained until then. It is the responsibility of the submitter to ensure that their document is received no later than the appointed time. By issuing this invitation the Council is not bound in any way to continue with the tender process.

Dunstable Town Council is seeking expressions of interest from ice cream concession providers to supply ice cream sales in accordance with the attached location and events schedule for the period 1 April 2025 until 31 March 2028 in Dunstable. The successful bidder will be expected to work closely with the council's project team throughout the implementation process, as well as to provide ongoing support and training. Additional information: Receipt of Tender Documents The completed tender form must either be: • posted in a sealed envelope, and marked Ice Cream Concession Tender for the attention of the Town Clerk & Chief Executive or • emailed to accounts@dunstable.gov.uk with subject Ice Cream Concession Tender.

Dunstable Town Council seeks a specialist Consultant to work with the Council, the existing design team and other stakeholders to develop and deliver the interpretation and exhibition displays for the re-opening of Priory House. • Lead Interpretation Consultant • Lead exhibition design • Lighting design • Audio-visual (AV) software brief development • Audio-visual (AV) hardware specification • Graphic design The 'Interpretation and Exhibition' is to comprise: • Development of the Interpretation Plan • Bespoke joinery to reveal wall paintings - to be developed alongside the conservation architect • Specialist lighting design for all exhibition the display areas • Audio-visual (AV) content • Audio-visual (AV) hardware • Graphics • Mechanical and Electrical (M&E) supporting services. A separate MEP contractor is working on the scheme, but there would be a requirement for the exhibition works to have input into the overarching MEP plan, in particular specifying any specific electric and data cabling requirements and locations. • Structural considerations in connection with the exhibition works i.e. any specific structural fixings for the wall paintings required to support the exhibition installations • Input into management and maintenance plan update (Heritage Fund requirement) Information to be included within the Tender Submission • Tender Response Form (Appendix B) Including:  Outline methodology  Three relevant case studies to demonstrate your suitability for this contract  CVs of the key personnel included within your proposed team and team structure  Copies of Profession Indemnity, Public Liability and Employer's Liability Insurance certificates  Copies of the following policies (if you are able provide): • Health & Safety Policy • Equality Policy • Environmental & Biodiversity Policy • Environmental & Biodiversity Management response Tenders must be submitted by no later than 12pm on 24th February 2025. Queries should be made to Becky Wisbey via email to info@dunstable.gov.uk and submissions made only to accounts@dunstable.gov.uk

Repairs to the roof of Downside Community Centre, Dunstable. Focusing on the older area of the building and to include the internal repairs between the older and new parts of the building/roof.

The Council is seeking to appoint a consultant with strong and demonstrable experience of developing new cemetery land for future burial needs. Dunstable Town Council (DTC) is looking to appoint a consultant who can assist with delivering the following objectives associated with a new Dunstable cemetery: - To provide adequate burial space for Dunstable the next 50+ years. - To incorporate traditional burial methods and consider options for green and alternative burials. - To incorporate traditional , new and sustainable memorialisation options. - To ensure accessibility and inclusivity for all faiths and communities. - To incorporate green infrastructure and biodiversity. - To create a peaceful, respectful, and well-maintained environment. - To comply with all burial legislation and other legal, environmental, and planning regulations. - To enable efficient management of the site by cemetery and grounds staff. - To use part of the land as 'meanwhile' allotment land. The Council is issuing this tender document to attract potential tenderers to bid for the consultancy work to support the development process from inception through to completion.

Dunstable Tow Council (DTC) is looking to appoint an experienced and qualified Christmas Lighting Contractor that will be responsible for, the installation and removal of Dunstable's Christmas lighting scheme, together with its storage and maintenance, testing of columns, lighting, mechanical, structural and electrical. It is expected that the successful contractor will carry out all work in accordance with the relevant legislation and guidance. this will be a 5 year contract.