UK Public Sector Contracts & Tenders

We are looking for a Consultant to create and deliver a 2 stage tender package to appoint a Design and build pavilion in a Park in Didcot, Oxfordshire. The Council has not done this in a long time and will need some handholding through the process. Planning Permission has been achieved.

The works comprise of the design and construction of a new single storey pavilion providing sports changing rooms and a multi-functional community space together with related facilities. External hard and soft landscaping, sports and play equipment, bicycle storage and improved parking arrangements. Apply via Contract Finder.

Didcot Town Council invite you to quote for cleaning services for the Town Council Offices and Didcot Civic Hall, Britwell Road, Didcot, Oxon, OX11 7HN. QUOTATIONS REQUIRED FOR THE FOLLOWING: 1. 2 x Cleaners working 15 hours per week, each. Hours would be Monday - Saturday 5am-7am and 5am-8am on a Sunday. Cover would need to be guaranteed in the event of sickness/absence. Must be able to effectively and efficiently communicate with Council staff and members of the public 2. Three-year contract to commence 1st April 2023 3. The work would include all that is listed in the 'Cleaning Schedule' document attached 4. TUPE provision to be negotiated THINGS TO INCLUDE IN THE SUBMISSION 1. Confirmation that a site visit has already been carried out 2. Details of any/all ECO benefits the company has to offer 3. Equipment the company will provide 4. A list of equipment required 5. A copy of the company's Insurance Certificates (min £10 million cover) 6. Risk Assessments 7. A copy of your Health and Safety Management systems and whether this is certified by a third party, including the Health and Safety policy 8. The company's Environmental Policy 9. A list of what training employees will carry out for using chemicals and current qualifications/experience of staff that would be on site 10. Key Performance Indicators (audit template etc. The Council would require a copy of the company's audit process and a sample of what the audit would include) - within the first 3 months, you will be required to submit monthly audits and attend a review meeting. After that you will be required to submit quarterly audits and attend quarterly reviews, unless standards are deemed unsatisfactory 11. Two references from previous/current customers 12. Details of any enforcement agency actions 13. Details of any prosecutions or civil claims 14. A copy of your Accident Procedures and your past Accident/Incident history 15. Proposed pay rate of staff 16. Availability to start 17. Proposed charge rate for additional cleaning/services Terms and Conditions 1. Please note that payment will be actioned 30 days from the invoice 2. A reduced payment will be made if services are deemed below satisfaction 3. The Town Council will be closed for the Christmas period - dates to be confirmed (week between Christmas and New Year) 4. The Civic Hall may be closed on some bank holidays - dates of which will be communicated to the successful tender 5. If the awarded company receive three written warnings regarding cleaning standards, the Town Council can give 3 months written notice to terminate the contract at any time regardless of the anniversary date of the contract

Didcot Town Council is inviting quotations from interested companies for the cutting highway verges within the Didcot Parish. This tender will cover a 36- month period starting April 2024 and ending March 2027. The total grass area covered by this contract will be approximately 131,000 square metres. This quantity could vary over the duration of the contract due to the development in various parts of the town. It is proposed that the grass will be cut 5 times between April and October, with a further cut the following March making 6 cuts in total. When returning your tender, please ensure that all documentation is properly enclosed and the deadline by which the tender must be returned, is complied with. Emailed tenders are acceptable but must be password protected. The password should be sent to the Town Clerk, Janet Wheeler, at jwheeler@didcot.gov.uk Responses to be received in confidence, no later than 9am on FRIDAY 19th JANUARY 2024 marked for the attention of Mike Blake, Outdoor Services Manager, Didcot Town Council Offices, Britwell Road, Didcot, Oxfordshire, OX11 7HN. Any tender received after the deadline, will not be considered.

SPECIFICATION OF WORKS - See approved Planning Application P22/S3190/FUL The re-circulating Splash Pad is intended to be an exciting and safe recreational facility that offers various water play facilities and activities for visitors of all ages. This project aims to create a fun, inclusive, and interactive environment that encourages familyfriendly experiences. This project needs to ensure: • Full compliance with the approved dimensions for both the Splash Pad and the plant room are adhered to, as well as full compliance to the attached tree protection condition as specified by the planning authority • Confirmation that during construction, the contractor will ensure that temporary road matting is used to access the site, so as not to damage the playing field - No access to site can be obtained via the new Community and Sports Pavilion access routes. The exact location of the temporary road matting will be confirmed by Town Council staff prior to commencement

Didcot Town Council invite you to quote for the construction and installation of new Teen Play Provisions in Edmonds Park, Park Road, Didcot, Oxfordshire, OX11 8RF. Tenders are invited from suitably qualified contractors, to construct new Teen Play Provision in Edmonds Park, Didcot, Oxon, OX11 8RF. SPECIFICATION OF WORKS The 'teen area' in Edmonds Park needs additional equipment to ensure the youths of the town can continue to benefit from cognitive, physical, social, and emotional wellbeing, through play. It is hoped that new equipment will create fun, inclusive, and interactive environments that encourage positive social interaction. Currently the equipment in the teen area is positioned in bark chip. Historically there used to be a large timber framed climbing frame, with ropes for teens to enjoy. However, the ropes have been removed and it is now time for the equipment to be replaced with something new and exciting. Companies are asked to submit their own design for the provision, whether this be one piece of equipment, or numerous smaller items. Didcot Town Council are open to suggestions but would like the new teen play facility to fresh and exciting. Didcot Town Council has a budget of £50,000 for this project and would prefer metal equipment over wooden. However, this project needs to ensure full compliance with all Playground Regulations - specifically EN1176, and BS7188 and EN1177 for surfacing. Didcot Town Council prefer to work with companies who sources their equipment from the United Kingdom, so there are less issues with delays for replacement parts. Responses to be received in confidence, no later than noon on 15th April 2024 marked for the attention of Mike Blake, the Outdoor Services Manager, Didcot Town Council Offices, Britwell Road, Didcot, Oxon, OX11 7HN, or by email to mblake@didcot.gov.uk with the password being sent to jwheeler@didcot.gov.uk.

Didcot Town Council has embraced many changes over the last five years - especially in the IT infrastructure of the Council offices and is now seeking an organisation to provide an IT Support contract which will include management of our existing IT infrastructure; telephony; connectivity; licensing and security. The Council is looking for a preferred single supplier to provide the support, account management and billing for all services delivered. It is essential that there is a clear point of contact for specific roles and responsibilities. The contract will be for an initial three years with an option to extend for an additional two years and beyond. All contracts will be subject to satisfactory performance and by mutual agreement. Didcot Town Council aim to reach a provisional decision on the award of the contract by the Full Council meeting due to be held on Monday 8th September 2025 and the successful bidder will be required to work as soon as schedules allow. Scope of the work required: * Ongoing support for staff and Cllrs with Council issued hardware * Managing and providing ongoing support with Microsoft 365 accounts * Maintenance of Council documents in Sharepoint * Assisting with any issues relating to 3rd party specialist software * Managing a range of different devices including laptops, tablets, mobile phones and printers * Managing the security of the Council's IT systems * Managing the Council's wifi networks, internet lines and any connectivity issues across the portfolio of Council buildings * Running a programme of training for staff and Town Cllrs - especially relating to the avoidance of phish emails * Ad hoc IT projects such as software up-grades; the provision of internet/wifi connectivity in a new Community Centre due to open in November 2025, plus more * Opportunities to quote for VOIP Telephony and mobiles * Detailed service legal agreement including response times * Dedicated account manager who will be pro-active in the management of our IT needs with regular meetings and updates as required - please see the attached documents for more detailed information. The anticipated value based on an initial three year contract, is around £30,000 per annum, or £90,000 over three years (excluding VAT). This does not include new devices; telephony; internet and wifi for the new building and conversion from Windows 10 to Windows 11. Deadline for responses is 12 noon on Friday 22nd August 2025. Bidding documents may be posted in a sealed document and marked 'IT Opportunity - PRIVATE AND CONFIDENTIAL' marked for the attention of Mrs Janet Wheeler, Town Clerk and Responsible Financial Officer, Council Offices, Didcot Civic Hall, Britwell Road, Didcot, Oxfordshire, OX11 7HN. Alternatively, bidding documents may be emailed (jwheeler@didcot.gov.uk) but must be password protected - the password should be texted to the Town Clerk - number supplied as required. Please see attached documents for full details of this tender.