UK Public Sector Contracts & Tenders

This Prior Information Notice (PIN) is an indication of a potential future procurement. Any procurement will be the subject of a later Contract Notice through the Find a Tender Service. As part of its Towns Fund initiative, Crawley Borough Council is shortly looking to run a procurement exercise to engage a partner to invest alongside the council to deploy a fibre-to-the-premises (FTTP) telecoms network to Manor Royal business park. Before this procurement exercise begins, the council wishes to understand the interest from the market to invest. To register a company's interest, please send company contact details by email to: procurement@horsham.gov.uk. The council will send a short questionnaire for completion by return. Up to four companies will be invited to a short consultation about the questionnaire. Companies that do not respond to the questionnaire or get invited for consultation will not be precluded from responding to the future procurement. This consultation period will end on 19 January 2024.

Pre-Market Engagement Questionnaire Thank you for registering your interest in our Supplier Engagement Event taking place in person on 17th July 2024. The Council will provide full details upon receipt of a completed questionnaire. To help make the session as informative as possible we would like you to respond to the questions provided in the attached questionnaire. We are not looking for a detailed response and we would expect that the questions take no longer than 30 minutes to complete. Please send your answers to these questions to procurement@horsham.gov.uk by 12:00 Wednesday 10th July 2024. The responses to this questionnaire will provide the Council with useful market insight and is not part of any competitive tender, nor does this indicate that the Council will undertake any contract award relating to this requirement in the future. Any information provided will be treated in confidence and only used to inform the Council about current market conditions and supplier preferences. Neither failing to respond to this questionnaire will mean exclusion from any potential tendering opportunity going forward nor can the Council guarantee any inclusion in any potential tendering opportunity if you do respond to this Questionnaire. Background to the Contract The Council are seeking to appoint an arboricultural contractor(s) to undertake tree works on their behalf. We would be looking for the contract(s) to start in the spring of 2025. We currently do not have a main contractor but are using a number of different local suppliers. Project Scope Inspection, maintenance and specialist works on all the trees and woodland on Council land across the District. The maintenance element will include a requirement for a 24hr, 365 day emergency call-out service. Project Budget In the financial year 2023-24 the cost of tree inspection and maintenance was £210k, with a further £151k on ash-dieback removal. We expect the value of the latter to reduce over the term of the contract.

Crawley Borough Council (lead procuring authority), Horsham District Council, Mid Sussex District Council and Mole Valley District Council each require a long term agreement, commencing 1st April 2024, for the provision of electoral print services. Each Participating Authority's contract will include for all the printing requirements of each Council's elections department, including but not limited to the poll cards and ballot papers for elections, the annual canvass exercises and for some Councils the Household notification letters. The appointed supplier will also be responsible for sourcing the materials to be printed on (card/paper etc.) and will be responsible for overseeing the posting/mailing requirements. It is anticipated that the postal element will be subcontracted by the appointed supplier but they will remain responsible for managing and overseeing this element. The appointed supplier must be capable of integrating with each Council's Election Management System; both their current system and their future system in the event Councils change their systems during the lifetime of their contracts. Each participating authority requires a contract lasting six years, up to 31st March 2030, with no extension options built in. This tender will have four independently awardable lots (one for each Council's contract). It is the intention of participating authorities to go out to open tender collaboratively.

Crawley Borough Council (CBC) invites suitable facilities maintenance providers to attend a Pre-Market Engagement event between Thursday 10th to Thursday 17th November 2022. The Procurement Team for CBC are currently exploring potential models for a new repairs and maintenance contract for all of CBC's non-housing properties/assets across the borough. Please note that the Procurement Team for CBC is a Shared Procurement Service (SPS) with Horsham District Council, Mid Sussex District Council and Mole Valley District Council; we may therefore look to name those authorities as part of any future tender process. The Authority aims to procure an effective facilities maintenance programme which helps CBC's property assets to operate effectively, helping to maintain key services and improve value for money for the taxpayer. CBC has previously operated separate contracts for its Minor Repairs (planned and reactive maintenance), Mechanical, and Electrical works via different contractors. CBC is open to reviewing this model in order to achieve efficiencies and high standards of work. The average annual expenditure for planned and reactive maintenance works (over the period 2015-2018) was in the region of £900k. CBC has a diverse property portfolio of approximately 200 properties including (but not limited to); community / play centres, pavilions, council depots, leisure centre, town hall. In addition to various other assets such as recreational parks, car parks, paths, walls, fencing, lighting columns and drainage etc. Please be aware that the number of assets within the portfolio may fluctuate. CBC is undertaking a review of existing and future service needs to determine the extent of any emergency callout requirements. This Pre-Market Engagement event will therefore assist Crawley Borough Council (and other participating SPS Councils) in developing the optimum contracting landscape with suppliers, with a view to undertaking a procurement exercise for the contract with an intended contract start-date by December 2023. The intended Contract Duration Period is for 48 months with three separate options to extend for 24 months each with a maximum possible Contract lasting for 10 Years (each participating SPS Council will have its own Contract). The Pre-Market Engagement Event for the provision of the Repairs Maintenance Contract will take place between 10th - 17th November 2022 via video conferencing (Teams). This is an opportunity for organisations to have a virtual meeting with the Authority and its representatives, which will be focused on understanding from the supplier's perspective, the optimum contracting approach that the council could consider. Those organisations who are registered and have confirmed their interest, to emma.matthew@crawley.gov.uk by 17:00 on Friday 4th November 2022, will be provided with further information, and an appointment time. Organisations who register for the Pre-Market Engagement event will also be provided with a Supplier Engagement Questionnaire to complete; organisations should complete this questionnaire and send it back to emma.matthew@crawley.gov.uk at least two working days before your appointment time.