UK Public Sector Contracts & Tenders

Our current mobile contract is up for renewal. We wish to procure a new contract spanning 3 years with the option to review costs and services at year three and then extend to 5 years. Cottsway operate in a very rural area spanning Oxfordshire, Gloucestershire, and Wiltshire with properties in other areas. Our preferred network provider is EE as we have proven experience with their coverage. We will consider other providers, but we won't accept the provider coverage maps as proof of coverage as they don't reflect actual coverage in our core operating area. Additional information: Please use the URL for this to access In-Tend. All submissions must be submitted via In-Tend. Is a Recurrent Procurement Type? : No

Removal of concrete finlock gutters and replace with upvc fascia and gutter at block 3-8 & 9-12 cockpit close, Woodstock OX20 1HU Additional information: Please provide a copy of your Health and Safety Policy. If you have less than five employees, please upload a statement which confirms that you will comply with Cottsway`s Health and Safety Policy. Is a Recurrent Procurement Type? : No

Our website is built in Umbraco 7, and this is coming to end-of-life (EOL) in September 2023. We wish to procure a new contract to either upgrade our website in Umbraco or to secure an alternative platform solution. We are therefore looking at two options in this Invitation to Tender (ITT): • Option 1: Upgrade from Umbraco 7 to Umbraco 10LTS as our website content management system, including content migration, and to provide continued support including any future Umbraco upgrades as part this of this agreement. • Option 2: Rebuild website using alternative software-as-a-service (SaaS) solution with content migration included and to provide continued support, including hosting and any maintenance and updates as necessary. We are considering taking the opportunity to re-design our website using either of the above options, if cost-effective. We know that over 70% of our website users view the site on mobile devices, so it is extremely important to us that our website is mobile-first Additional information: Please use the link provided to submit respond to this invitation to tender. All correspondence must be submitted via the In-Tend portal. If you have any issues using the In-Tend platform, please email matt.batchelor@cottsway.co.uk. Is a Recurrent Procurement Type? : No

Underpinning of an end terraced bungalow concrete foundations Additional information: Please refer to specification EX1 2022/2023 for contract particulars and how to submit your tender Is a Recurrent Procurement Type? : No

Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by Cottsway Housing Association

Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by Cottsway Housing Association

***CONTRACT PARAMETERS*** The works involve various roofline works as follows: o Finlock Gutter removal and replacement with UPVC fascia, soffit and gutter/ rainwater goods o Removing existing timber fascia, soffit and rainwater goods and replacing with new upvc fascia, soffit and rainwater goods. o Asbestos removal including soffits, undercloaks and profiled asbestos cement sheet roofing, rainwater goods. o New fiber cement sheeting applied to outhouses etc. following asbestos cement sheet removal. ***DURATION*** Phase 1 The contract will be for the duration of three calendar years, commencing 01 April 2023 with completion on 31 March 2026. ***EXTENSION*** Phase 2 Cottsway shall have an option to extend the contract period by a further 2 years (subject to satisfactory annual performance). This will be by mutual agreement with the contractor. Should Cottsway choose to exercise this option, Phase 2 would commence on 01 April 2026 with completion on 31 March 2028. ***CONTRACT*** The form of contract will be the JCT - Measured Term Contract 2016. Additional information: Please provide all health and safety information - risk assessments and method statements - as per the contract documents uploaded on the tender portal Is a Recurrent Procurement Type? : No

***CONTRACT PARAMETERS*** The works involve resurfacing and external works as follows: - Paving and Surfacing - Breaking out existing surfaces and associated sub-bases and resurfacing or creating new surfaces primarily in tarmac, concrete - pre-cast/ cast in situ, brick paving, gravel. Areas will include both paving to individual properties and communal areas as follows: garden paths, driveways, garage forecourts, car parks, communal footpaths, drying areas, access roads etc. - Line Marking - Application of thermoplastic line markings to newly surfaced areas where necessary. - Drainage Works and Gratings/ Access Covers - Repairs to drainage associated with resurfacing works - repair or replacement of drainage runs, gullies, resetting manhole covers, gully gratings and utilities covers (water, Telephone, Cable TV etc). Survey of drains including CCTV, unblocking/ jetting drains to ensure all water clears from newly resurfaced areas. - Repair of Boundary Enclosures - - Walls - Demolish and rebuild brick and stone walls - Fences - Take down/ repair of timber fences and gates ***DURATION*** - Phase 1 - The contract will be for the duration of three calendar years, commencing 01 April 2023 with completion on 31 March 2026. ***EXTENSION*** - Phase 2 - Cottsway shall have an option to extend the contract period by a further 2 years (subject to satisfactory annual performance). This will be by mutual agreement with the contractor. Should Cottsway choose to exercise this option, Phase 2 would commence on 01 April 2026 with completion on 31 March 2028. ***CONTRACT*** The form of contract will be the JCT - Measured Term Contract 2016. Additional information: Please provide all health and safety information - risk assessments and method statements - as per the contract documents uploaded on the tender portal Is a Recurrent Procurement Type? : No

***CONTRACT PARAMETERS*** The works involve Reroofing and associated roofline works as follows: o Reroofing pitched roofs with new underlay and tiles/ slates o Reroofing flat roofs (concrete and timber deck) with new felt sheeting o Renewal of all flashings and leadwork o Finlock Gutter removal and replacement with UPVC fascia, soffit and gutter/ rainwater goods o Timber roof member repairs o Removing existing timber fascia, soffit and rainwater goods and replacing with new upvc fascia, soffit and rainwater goods. o Asbestos removal including soffits, undercloaks and profiled asbestos cement sheet roofing, rainwater goods o Renovating, taking down and rebuilding chimneys o Replacing and unblocking gullies and drainage runs/ installing soakaways if necessary PLEASE NOTE: The replacement of fascia, soffit and gutters will only be carried out where deemed necessary as part of the pitched and flat roofing works. It is not envisaged that fascia, soffit and gutter works will be undertaken on their own within this contract - this will be undertaken on a separate contract of works. ***DURATION*** *Phase 1* The contract will be for the duration of three calendar years, commencing 01 April 2023 with completion on 31 March 2026. Cottsway Housing does not accept any liability for the amount of work that will be ordered in specific categories and no change in the percentage adjustments will be made if the value of the work ordered in specific categories is at variance with that stated. ***OPTIONAL EXTENSION*** *Phase 2* Cottsway shall have an option to extend the contract period by a further 2 years (subject to satisfactory annual performance). This will be by mutual agreement with the contractor. Should Cottsway choose to exercise this option, Phase 2 would commence on 01 April 2026 with completion on 31 March 2028. ***CONTRACT*** The form of contract will be the JCT - Measured Term Contract 2016. Additional information: Please provide all health and safety information - risk assessments and method statements - as per the contract documents uploaded on the tender portal Is a Recurrent Procurement Type? : No

PRE PAINT REPAIR WORKS & EXTERNAL PAINTING OF PROPERTIES IN VARIOUS LOCATIONS P1 Bourton on the Water, Chipping Norton, Leafield. Finstock, Freeland, Tackley, Witney & Wootton P2 Kiddington, Combe, Bladon, Long Hanborough, North Leigh & Woodstock Additional information: Bids Via In-Tend Only Is a Recurrent Procurement Type? : No

Currently, Cottsway is utilising MRI's Documotive EDRM system as a document storage solution across various business areas such as Housing, Property Management, Finance, and HR. However, this system has not been updated for several years, leading to difficulties in effectively managing and maintaining documents in a centralised manner. Additionally, Cottsway has recently implemented Microsoft Office 365, which has resulted in a shift towards storing and collaborating on documents in SharePoint. Therefore, there has been a fragmentation in the storage of key documents, dispersed across different platforms. This existing approach is no longer sustainable in meeting the present and future document management requirements of Cottsway. Cottsway Housing is aiming to achieve the following from this tender exercise: 1. A fit-for-purpose EDMS solution that delivers all essential requirements and as many desirable requirements as possible. 2. To provide a solution that delivers the requirements whilst proving value for money, within a reasonable timeframe. 3. Longevity of the chosen solution, including any future upgrades/updates, and ongoing support. Additional information: First stage For your initial response to the ITT we simply require you to confirm that you can deliver all the essential requirements, confirm the estimated costs and implementation times required to do, and confirm ongoing costs. Furthermore, where desirable requirements can be delivered, please list which of these requirements you are able to deliver as well as the additional costs and timescales to do so. Second stage If we invite you to the second stage your response must be presented in the specified format and include all the information requested. Failure to provide all the requested information and / or failure to comply with formatting requirements may subject your offer to disqualification and elimination from consideration for award. Details will be confirmed in the second stage invitation. Additional information requests If you have queries or require further information to enable you to complete your proposal, please use the In-Tend platform to send Cottsway a message. This tender is being managed by Rupert Welply, Programme Delivery Manager. If you have any issues using the In-Tend platform, please email rupert.welply@cottsway.co.uk Is a Recurrent Procurement Type? : No

We're planning to refresh the laptops in use by staff at the company over the next 1 to 2 years. For this we require 50 laptops initially to replace the most out of date hardware, then will proceed to phase out about another 75 laptops over the course of the following 24 months. We have tested various laptops concluding that, the HP Elite x360 1040 G9 is the most suitable for our staff uses and compatibility with existing desk peripherals. We're initially looking for supply of this model, however we will be willing to accept a model of the same/similar spec on the same line or superseding should this one come to end of life in the future. Additional information: Please use the link provided to submit respond to this invitation to tender. All correspondence must be submitted via the In-Tend portal. https://in-tendhost.co.uk/cottsway/aspx/Home Is a Recurrent Procurement Type? : No

The existing balustrading and stairs that provide access to the first floor flats are in poor condition and are to be replaced with Keeklamp system including concrete repairs to stairs. Additional information: In order to tender for this project you must register via this link: - https://in-tendhost.co.uk/cottsway/aspx/Home Is a Recurrent Procurement Type? : No

Cottsway Housing Association provides around 5,500 homes for rent and shared ownership across West Oxfordshire, Gloucestershire and Wiltshire. It is seeking to procure a contract for a new payment provider service for all its income and payment services. These include a wide range of payment methods for its customers including direct debit, online payments through our online customer portal, in store payment services, telephone payments and. The new contract is due to start on 1 December 2024.

The scope of the Contract is the provision of Legal Services. There are 3 separate lots Lot 1 - Governance, Human Resources and Security Charging Lot 2 - Housing Services Lot 3 - Development and Assets There is no restriction on the number of lots Bidders can bid for. The procurement will be undertaken in accordance with Section 8 of the Public Contracts Regulations 2015 – Social and Other Specific Services (the Light Touch Regime).

The scope of the Contract is the provision of Legal Services. There are 3 separate lots Lot 1 - Governance, Human Resources and Security Charging Lot 2 - Housing Services Lot 3 - Development and Assets There is no restriction on the number of lots Bidders can bid for. The procurement will be undertaken in accordance with Section 8 of the Public Contracts Regulations 2015 - Social and Other Specific Services (the Light Touch Regime).

Replacement of existing balustrading and associated concrete repairs Additional information: Please see contracts finder for full details Is a Recurrent Procurement Type? : No

The scope of the Contract is the provision of audit services. The Contract is divided into 2 Lots. Lot 1 - internal audit Services Lot 2 - external audit services The Contract will last for an initial period of 3 years, with an option to extend at Cottsway’s discretion for a further 2 years, giving a total potential term of 5 years. The Contract will commence in January 2025. Bidders may bid for both Lots. Bidders shall note that Cottsway cannot award Lot 1 and Lot 2 to the same Bidder. Therefore, Bidders who are bidding for both Lots are required to state their first and second preference out of Lot 1 and Lot 2. If the same Bidder achieves the highest scoring bid for both Lot 1 and Lot 2 it will be awarded its preferred Lot, and the Bidder that submitted the second highest scoring bid for the other Lot will be awarded that Lot.

The scope of the Contract is the provision of audit services. The Contract is divided into 2 Lots. Lot 1 - internal audit Services Lot 2 - external audit services The Contract will last for an initial period of 3 years, with an option to extend at Cottsway's discretion for a further 2 years, giving a total potential term of 5 years. The Contract will commence in January 2025. Bidders may bid for both Lots. Bidders shall note that Cottsway cannot award Lot 1 and Lot 2 to the same Bidder. Therefore, Bidders who are bidding for both Lots are required to state their first and second preference out of Lot 1 and Lot 2. If the same Bidder achieves the highest scoring bid for both Lot 1 and Lot 2 it will be awarded its preferred Lot, and the Bidder that submitted the second highest scoring bid for the other Lot will be awarded that Lot.

Replacement of existing balustrading and associated concrete repairs Additional information: The contractor to complete the tender documents as detailed within the specification. This includes pricing for both balcony options for the leaseholders to select their preferred option under consultation. Is a Recurrent Procurement Type? : No