UK Public Sector Contracts & Tenders

ClwydAlyn are looking to appoint a suitably qualified and experienced vendor for the selection, licensing, implementation, training, and ongoing support of a modern, integrated Finance and Accounting System, inclusive of a robust Procure-to-Pay (P2P) module. ClwydAlyn aims to identify a proven software solution and implementation partner capable of transitioning ClwydAlyn’s current financial processes onto a scalable, efficient, and future-ready platform. The new system must support organisational growth, improve data integrity, streamline end-to-end processes, and enhance financial reporting and analytical capabilities. There is no indicative budget associated with this PIN. At the time of the full tender suppliers must provide a full response that includes a clear, transparent, and comprehensive pricing model aligned with the scope of work and expected deliverables. ClwydAlyn currently operates the following core systems, which must be fully integrated with the new finance platform: Civica CX Housing & Assets Civica HR & Payroll KareInn / Civica-Coldharbour MAVIS (New Technology Group) – Mobile Works Order System This PIN is for information and early engagement only and is not a call for competition.

ClwydAlyn are looking for SME's to bid for its grounds maintenance service via a DPS. ClwydAlyn currently undertakes grounds maintenance at 260 of its schemes and includes, but not limited to, grass cutting, hedge pruning, weed control, leaf clearance, hard landscape maintenance. The contract will be split into 4 lots across north Wales and contractors can bid for as many lots as they wish. Link: - https://www.delta-esourcing.com/tenders/UK-UK-Bolton:-Grounds-maintenance-services./6DW7WJ9475

ClwydAlyn Housing Ltd wishes to engage a service provider to provide external audit services and accountancy advisory to the Group.

We have 9 Extra Care schemes located across North Wales with a 10th currently in development. In each service, residents receive a 2-course lunch option that is served in on-site restaurants. At present, our requirement is to procure in the region of 11,000 meals per month. This can fluctuate +/- 10 % in any given month subject to residents meals required. We require a provider to supply a range of lunchtime meal options for resident enjoyment and satisfaction in the quality of the meal provided. The lunchtime service is a huge selling point of our Extra Care service so meals should be healthy, nutritious and support residents’ wellbeing. The lunchtime meal is provided daily 7 days a week, 365 days a year. Residents receive a two-course lunch (main and dessert) and what we are looking to procure is the main element of the main meal. For example, pies, lasagne, curry’s, fish options etc. Each scheme has its own in-house catering team that cooks accompaniments to the main meal (e.g., potatoes & veg) and desserts so they are excluded from this tender. It is our expectation that meal options will be made using fresh seasonal ingredients whilst meeting all national guidelines for older adults. We are committed to moving away from Ultra Processed Food (UPF) during the first year of the contract so the supplier must demonstrate the commitment and capability to deliver non UPF meals in year 1 of the contract. We also have an annual spend approximately GBP 500,000 and the supplier will be required to purchase food from an agreed list of preferred suppliers and provide ClwydAlyn with a consolidated monthly invoice for this spend. We would also require the supplier to provide evidence of annual benchmarking of these suppliers to ensure that we are getting optimum value for money. We require the supplier to provide access to their food ordering systems that will allow us to agree a suite of produce/goods and limit all ordering and purchases the items that are agreed with us. We are committed to our Social Value objective of reducing food poverty and require a supplier to work with us in obtaining investment and developing partnerships with other organisations including voluntary and third sector organisations to reduce food poverty in North Wales.

ClwydAlyn require an established and competent Supplier with a proven track record to provide servicing and reactive response to its sprinkler systems installed throughout our stock. Our stock is a mixture of general needs homes, Extra Care Units and Care Homes. All sprinklers are subject to an annual service. The supplier will, on being awarded the contract and within the first 2 months of the contract, carry out an initial and takeover visit. During planned servicing visits the Supplier must gain access to each apartment / property to perform an inspection of sprinkler heads.

The Welsh Government has set a target to reduce the level of carbon emissions of homes by 85% by 2050. Reducing energy use and replacing fossil fuels with renewable energy will help secure the well‐being of future generations and assist in reducing poverty. Wales has 1.3m homes which emitted 3,716 kilotonnes of CO2 in 2019. The heating choice for the majority is from fossil fuels. Whilst Building Regulations establish energy efficiency targets for new homes there are no similar regulations yet in place to reduce levels of ‘embodied’ carbon contained in the building of new homes. Social housing represents about a fifth of the homes of Wales. WG has set out a number of measures to address carbon reduction in this sector’s new and existing homes. Welsh Government now wish to establish an all‐Wales agency to help developers, landlords and owners reduce the amount of carbon in building and running homes. The Zero Carbon Hub has been established for the purpose of supporting, informing and ultimately accelerating the decarbonization of the housing sector in Wales. The Hub will provide a central point and be an authority for net zero aims and housing performance, that is transparent, independent and for the public good. It will facilitate sharing of information and communication of lessons learned as well as identifying strategic skills and training priorities. A steering group comprising of Local Authority, Social Landlord, Welsh Government, Community Housing Cymru (CHC) representatives is looking to procure a partner for the Zero Carbon Hub to deliver the intended outcomes.

We are reviewing our current LMS platform and seek a learning platform that will be flexible to our needs.

At ClwydAlyn Housing, we are looking for a suitably qualified contractor to work closely alongside our in-house technical team to design & install all different types of small & medium-sized adaptions such as grab rails, level access showers, access & ramp works ect. We will require the contractor to survey, produce designs, technical drawings, and specifications for approval by the client. Where required the contractor will also need to liaise with Occupational Therapists to provide solutions to our resident’s individual needs in addition to providing an install service to an excellent standard. Our Stock of over 6000 properties varies from ex local authority houses to new build extra care facilities therefore it is essential that any interested parties have both domestic and commercial building knowledge. ClwydAlyn are looking to appoint a single contractor to cover all areas, increasing consistency, quality of service & maximising social value. It is essential that the contractor is CHAS registered and / or construction line registered. All works completed will need to have a 24-month warranty. Should the above be of interest, ClwydAlyn would look to establish a 3+1+1 year contract.