UK Public Sector Contracts & Tenders

Preliminary market engagement for this contract has closed - see Engagement process description' for details The Library is seeking to appoint a professional supplier to fulfil its Estates Maintenance contract. The contract covers the delivery of: • Mechanical & Electrical (M&E) services (both planned preventative maintenance (PPM) and reactive) • Environmental services • Fabric maintenance services (both PPM and reactive) • Accommodation services • Associated services The Contract shall cover services across the Library's entire portfolio, currently at St Pancras and Boston Spa. It is envisaged that the initial term of the contract will be 5 years, with an optional extension period of up to 5 years.

As part of the Sound and Moving Image collections, there are two digital collections added to on a daily basis: •The National Radio Archive collection •The Broadcast News collection Each of these collections use different solutions (capture and software) and the content held in different repositories. The Library is looking to see if there is one solution for the 2 collections. he British Library views this RFI process as one potential route to inform the future procurement of the goods and/or services described. The information gathered under this RFI may be used to evaluate potential suppliers and service offers and produce a shortlist for invitation to tender. At this stage, no final decision has been taken on the precise procurement route to be followed. When submitting information, all organisations should note that this is not currently a tender opportunity but is part of a market consultation exercise aiming to ensure that the procurement route selected and the options ultimately developed for any procurement are properly informed.

The UK Legal Deposit Libraries (LDLs) are interested in gathering information regarding market interest to provide a geospatial data application and related services (GDAS). The LDLs maintain an archive of born-digital, geospatial data for Great Britain and Northern Ireland, largely in geospatial formats compatible with Geographical Information Systems (GIS). They make this archive available through a geospatial data viewer in their reading rooms. We are looking for market interest in providing this GDAS viewer and making it available in reading rooms; hosting and maintaining the current archive; ingesting new deposits and further GDAS viewer development. The British Library views this RFI process as one potential route to inform the future procurement of the goods and/or services described. The information gathered under this RFI may be used to evaluate potential suppliers and service offers and produce a shortlist for invitation to tender. At this stage, no final decision has been taken on the precise procurement route to be followed. When submitting information, all organisations should note that this is not currently a tender opportunity but is part of a market consultation exercise aiming to ensure that the procurement route selected and the options ultimately developed for any procurement are properly informed.

The British Library will imminently be seeking suppliers for our Future Web Programme. The programme seeks to implement a blended model product team comprised of British Library staff and supplier developers/engineers and strategists working in two agile teams. This digital product team will focus on delivery of our web roadmap for the next 2.5 years for our website and web products, iterating on a new website launched in July 2025.

The British Library has used Atlassian Confluence since 2010 to provide its user audience with access to a corporate Wiki. We host Confluence on-prem and our current deployment is v7.16.5. In the last 12 months, 268 users have logged in to the Wiki to contribute or edit content and many more will have accessed information as readers. During the same period, edits have been made to approximately 90 team sites/spaces. The SQL database contains 22GB of data. The Wiki is a popular and important tool which allows users to create maintain and publish multimedia documentation, share information across teams and departments, and work collaboratively on projects. We host a live and a test installation of Confluence using Windows Server 2012 application servers and SQL Server 2019 instances. Atlassian are withdrawing support for on-prem installations of Confluence Server in February 2024 and the Library is keen to evaluate alternative products and solutions, which will enable us to maintain access to a Wiki for our user audience, beyond this date. The British Library views this RFI process as one potential route to inform the future procurement of the goods and/or services described. The information gathered under this RFI may be used to evaluate potential suppliers and service offers and produce a shortlist for invitation to tender. At this stage, no final decision has been taken on the precise procurement route to be followed. When submitting information, all organisations should note that this is not currently a tender opportunity but is part of a market consultation exercise aiming to ensure that the procurement route selected and the options ultimately developed for any procurement are properly informed.

The British Library is leading a collaborative procurement with Department for Digital, Media Culture and Sport Arms Length Bodies (in the Museums and Galleries sector) as well as other similar charities. The framework will be split into two lots, a traditional and digital media buying lot and a specialist media lot. The purpose is to drive onsite exhibition, events and permanent visitor attraction visits as well as online visitor traffic and transactions. Selected service providers must have a solid experience in media buying and an understanding and knowledge of the different target audiences within the arts and culture sector across a wide range of activities. You are invited to attend a supplier information event on Tuesday 6th June 11am – 12.30pm in the Chaucer Room, Knowledge Centre, British Library, Euston Road, London. If you are interested in attending this event to find out more about this procurement please email andy.kemp@bl.uk by Friday 2nd June 12pm with details of your attendees. As space is limited only two attendees are allowed form each organisation.

**You are invited to support the market engagement by completing the linked survey: https://www.surveymonkey.com/r/T72QYZ6 **The British Library is preparing to re-procure its Estates Maintenance Services. The Contract’s primary activities will include:· Maintenance and associated repairs (statutory, M&E and fabric)· Contract management and administration including forecast and trend analysis· Projects (small associated capital works (less than £50k))· H&S (including Authority to Undertake Work)· Space planning/office movesThe estate currently covers two sites:- St Pancras, London, 114,000 M2, Grade 1 listed- Boston Spa, Yorkshire, 73,000 M2 of internal floor area, with buildings ranging from the 1940s to the present day

The British Library is seeking information on available AGV/AMR solutions for future site development plans and to ensure that the procurement route selected and the options ultimately developed for any procurement are properly informed.

The scope of the RFI is the British Library General Banking Services. This includes: •Payment accounts – Used for outgoing payments, for example, creditor cheques, CHAPS, BACS, direct debits, standing order payments, balance requests, commission charges and interest payable, etc. •Receipt accounts – Used for incoming transactions, for example, bank giro credits, standing orders, CHAPS, BACS, faster payments and unpaid direct debits and cheques, other amounts paid-in and income from card transactions, etc. •Other ancillary bank accounts – Used for other outgoing payments, for example, wage accounts from which staff salaries are paid by BACS, petty cash accounts and treasury deposit accounts •Foreign currency bank accounts – Used for payments and receipts in Euro and US$. •Cash banking facilities •Electronic banking facilities - Providing the following functions: oComprehensive real time balance and transaction data. oElectronic money transmission such as CHAPS. oReconciliation data on the accounts. •Financial Protection and Remedies •Integration with IT Systems •Account and Relationship Managers •Account Information, Guidance and Assistance •Cash Management and Credit Interest Arrangements •Payment of cheques drawn in foreign currency When submitting information, all organisations should note that this is not currently a tender opportunity but is part of a market consultation exercise aiming to ensure that the procurement route selected and the options ultimately developed for any procurement are properly informed.