UK Public Sector Contracts & Tenders

Aston University is seeking proposals from suitably qualified and experienced suppliers to provide and implement an off-the-shelf solution to support the full Postgraduate Research (PGR) student lifecycle. This procurement aligns with the University's 2030 Strategy and its ambition to expand its PGR 1community to 1,000 students by 2030. Currently, the University does not have a single system to manage the end-to-end PGR student journey. Processes are fragmented, with a heavy reliance on manual workflows and spreadsheets. Core student data and activities such as enrolment, progression, and award management are handled through Tribal: SITS, alongside other selected processes. A comprehensive review of the PGR student lifecycle-from application through to supervisory meetings, progression monitoring, and thesis submission-has identified a number of inefficiencies and pain points. These issues limit service quality, user experience, and reporting capability. To support planned growth and enhance operational effectiveness, the University requires a robust, integrated solution that streamlines processes and improves data visibility. The University is therefore seeking a specialist, off-the-shelf system focused on the PGR lifecycle, requiring minimal customisation to ensure efficiency, maintainability, and long-term sustainability. The solution should integrate effectively with existing systems, including Tribal: SITS, and support future scalability. This procurement will be conducted under the Competitive Flexible Procedure, in accordance with applicable public sector procurement regulations. This approach enables a transparent, fair, and consistent evaluation process, while allowing the University flexibility to clarify, refine, and assess supplier solutions throughout the procurement lifecycle. Full details, including all documents and questions, can be found on the ProContract tendering portal: https://procontract.due-north.com/Advert?advertId=a8c9cdbb-493a-f111-813c-005056b64545

BSEEN is an ERDF funded project which provides office space for students and graduates as part of the start-up package of support it offers. A three year project has been in situ with the project recently being notified of an extension for a further 12 months. The outcome is to secure suitable office/incubation space for staff and BSEEN participants from 1st June 2022 to 31st May 2023 as per the specification. The space should have good travel links; between 675 and 815 sq. ft.; 24 hour access and security and manned reception; availability of car parking space for staff; on site post room and permission for entrepreneurs to use business address; free Wi-Fi access for all and onsite IT support; kitchen facilities, café, access to networking and development training courses; and lift access to all floors.

This project is to replace an existing flat roof on the University's Biomedical Facility with a liquid flat roofing system. There are several existing redundant boxings to be removed and made good, and numerous existing ventilation pipes which will be required to work around. There is also an air handling unit sitting on raised steel beams, which will need to be worked under.

Aston University is seeking to appoint 3 Suppliers to create and establish a Design Services Framework with options to extend the appointment subject to the mutual agreement of the parties. The University requires a wide and varying range of services each year. The document 'Design Project Range' represent a small cross-section of the types of work that are required. The University has two in-house designers and currently outsources design requirements. Design suppliers will be expected to work with the in-house designers and the approved print suppliers where appropriate. Design suppliers must always follow Aston University’s corporate guidelines.

Aston University is seeking to appoint 3 Suppliers to create and establish a Design Services Framework with options to extend the appointment subject to the mutual agreement of the parties. The University requires a wide and varying range of services each year. The document 'Design Project Range' represent a small cross-section of the types of work that are required. The University has two in-house designers and currently outsources design requirements. Design suppliers will be expected to work with the in-house designers and the approved print suppliers where appropriate. Design suppliers must always follow Aston University's corporate guidelines.

Aston University invites you to submit a tender for the delivery of the design and delivery of the new Aston for Life platform for alumni of Aston University. Through the platform, Aston alumni will be able to access Aston-exclusive content tailored to their individual needs, to support them in their careers. In addition, they’ll also have access to alumni-led career-themed networks, which will enable them to share job opportunities, take part in industry discussions, find partners to collaborate with, build their professional networks, organise events, and more. The main target market for this platform will be existing alumni, however we would also consider opening the platform for final year students, to engage them before they leave the university. We want to launch in June 2023.

Aston University invites you to submit a tender for the delivery of the design and delivery of the new Aston for Life platform for alumni of Aston University. Through the platform, Aston alumni will be able to access Aston-exclusive content tailored to their individual needs, to support them in their careers. In addition, they'll also have access to alumni-led career-themed networks, which will enable them to share job opportunities, take part in industry discussions, find partners to collaborate with, build their professional networks, organise events, and more. The main target market for this platform will be existing alumni, however we would also consider opening the platform for final year students, to engage them before they leave the university.

The School of Optometry at Aston University is looking to procure one (1)x Ultra-widefield Retinal Imaging machine as part of their programme. The equipment must: - be able to undertake retinal imaging of the eye - be patient friendly and offer clear image of the eye - be red free and offer autofluorescence Delivery and installation must take place before the end of March 2023. The project specific requirements and equipment specification can be found within the project question set on Aston University's e-tendering portal ProContract under Section 9 - Project Specific Requirements.

The School of Optometry at Aston University is looking to procure one (1) x OCT (Optical Coherence Tomography) machine as part of their programme. The equipment must: - be able to track eye movements - be able to measure the anterior segment of the eye - be able to assess various sections of the eye to support Glaucoma Diagnostics Delivery and installation must take place before the end of March 2023. The full project specific requirements and equipment specification can be found within the project question set on Aston University's e-tendering portal ProContract under Section 9 - Project Specific Requirements.

The School of Optometry at Aston University is looking to procure six (6) x phoropters (refractors) as part of their programme. These photopters must: - be able to have a testing distance of upto 8M - be able to support Spherical and Cylinder Lenses - be able to do polarization directions Delivery and installation must take place before the end of March 2023. The full project specific requirements and equipment specification can be found within the project question set on Aston University's e-tendering portal ProContract under Section 9 - Project Specific Requirements.

Aston University is seeking to appoint 4 suppliers to create and establish a Print Services Framework with options to extend the appointment subject to the mutual agreement of the parties. The lot structure is as follows: Lot 1 - Corporate Stationery (1 supplier required) Lot 2 - General Print (2 suppliers required) Lot 3 - Prospectuses and Large Campaigns (1 supplier required) Following the first stage (SQ), the following top scoring suppliers will move to the second (ITT) stage: Lot 1 - Corporate Stationery (maximum of 3 suppliers) Lot 2 - General Print (maximum of 6 suppliers) Lot 3 - Prospectuses and Large Campaigns (maximum of 3 suppliers) Print Services suppliers will be expected to work directly with different Aston departments, as well as our internal and external design team where appropriate. Tenderers are invited to bid for a single lot or multiple lots of their choice.

Aston University is seeking to appoint 4 suppliers to create and establish a Print Services Framework with options to extend the appointment subject to the mutual agreement of the parties. The lot structure is as follows: Lot 1 - Corporate Stationery (1 supplier required) Lot 2 - General Print (2 suppliers required) Lot 3 - Prospectuses and Large Campaigns (1 supplier required) Following the first stage (SQ), the following top scoring suppliers will move to the second (ITT) stage: Lot 1 - Corporate Stationery (maximum of 3 suppliers) Lot 2 - General Print (maximum of 6 suppliers) Lot 3 - Prospectuses and Large Campaigns (maximum of 3 suppliers) Print Services suppliers will be expected to work directly with different Aston departments, as well as our internal and external design team where appropriate. Tenderers are invited to bid for a single lot or multiple lots of their choice.

Aston University is seeking to improve its building fire lines to reduce the risk of the uncontrolled spread of smoke and fire throughout our buildings, leading to an increased risk of danger to life and building integrity during a fire. As a result, Aston University is seeking an experienced and accredited contractor to undertake the following Fire Lining improvements: • Fire Stopping Works - to include All conventional fire stopping works i.e., 'Batt and mastic' fire stopping, Fire Stop foam, Intumescent colours, and bandages etc, • Fire Damper Works - Installation of mode 5 or fusible link dampers within in-use ductwork passing through fire compartments. • Fire Door Works - Rectification of fire door gaps & rectification of poorly fitted fire door frames to structure i.e., replacement of 'pink expanding foam'. to the following buildings of the University: - Main Building - Aston Day Hospital (ADH) - Aston Brain Centre (ACS) - Nursery - Vision Science (VS) - Woodcock Sports Centre (WSC) - Walsall Recreation Centre - EBRI For the improvements that have been identified there will be a pricing schedule with a description of the work with a measure of metre run, area, etc. Additional works that are identified as the project progresses will be prorated against the contractors priced schedule. If there is any work that cannot be prorated, then a rate will be agreed between both parties. These additional works may be subject to re measure. These improvements to be undertaken in accordance with Aston Design Guidelines; Passive Fire Protection v10. It is intended that this scheme will be funded solely by Aston University.

Following a full review of the international travel approval process in 2019, a risk assessment process was implemented to record and analyse travel risks and a tiered approval was introduced. The International Travel Risk assessments are undertaken in an excel document which is based on traveller self-declaration and the relevant approver sufficiently understanding the risks to approve the travel. Whilst the current process is effective in identifying and mitigating travel risks, users do not always enter sufficient details and incorrectly rate travel safety and security risks. A software solution would ensure travellers covered all of the travel risk and approval could be automated based on Aston's travel policy and criteria Failure to implement this software package across the university could increase risks from incorrectly identified travel safety and security risks especially those around individual vulnerabilities and research activities.

The School of Engineering and Physics at Aston University is looking to procure one (1) x femtosecond laser system to replace an old Ti:Sapphire regenerative amplifier laser. The equipment must: - be able to produce laser pulses comparable to or better than the current femtosecond laser source which is of 1kHz repetition rate, central wavelength of 800nm , pulse duration <150fs , pulse energy of ~1mJ, M^2 <1.2 , beam diameter of 5mm. -be able to produce stable laser pulses with root-mean-square deviation (RMSD) <0.5% for pulse to pulse energy within an appreciable long time span ( > 2 hours). -have user friendly control panel or interface. The aim of the procurement is to establish a 4 year contract for the initial supply & installation and also an extended warranty, service and maintenance package. The full project specific requirements and equipment specification can be found within the project question set on Aston University’s e-tendering portal ProContract under Section 9 – Project Specific Requirements.

The School of Engineering and Physics at Aston University is looking to procure one (1) x femtosecond laser system to replace an old Ti:Sapphire regenerative amplifier laser. The equipment must: - be able to produce laser pulses comparable to or better than the current femtosecond laser source which is of 1kHz repetition rate, central wavelength of 800nm , pulse duration <150fs , pulse energy of ~1mJ, M^2 <1.2 , beam diameter of 5mm. -be able to produce stable laser pulses with root-mean-square deviation (RMSD) <0.5% for pulse to pulse energy within an appreciable long time span ( > 2 hours). -have user friendly control panel or interface. The aim of the procurement is to establish a 4 year contract for the initial supply & installation and also an extended warranty, service and maintenance package. The full project specific requirements and equipment specification can be found within the project question set on Aston University's e-tendering portal ProContract under Section 9 - Project Specific Requirements.

The College of Health and Life Sciences at Aston University is looking to purchase 3 (three) x Gel Imaging Systems These systems must: - be able to undertake images of Gels used in Biological Experiments - be able to take chemiluminescence images - be able to support multiplex fluorescence detection The full project specific requirements and equipment specification can be found within the project question set on Aston University's e-tendering portal ProContract under Section 9 - Project Specific Requirements.

Aston University is seeking a vendor to supply a proven Curriculum Management System to act as a definitive source of data and point of control for the design, approval, delivery and publication of the University’s curriculum. The chosen vendor will be able to demonstrate an appreciation for the challenges associated with curriculum management in the UK context, a commitment to ongoing alignment with the University’s goals and priorities and a modern solution with depth of functionality and ease of use for a wide range of users. The chosen solution must effectively manage the full curriculum lifecycle.

Aston University is seeking a vendor to supply a proven Curriculum Management System to act as a definitive source of data and point of control for the design, approval, delivery and publication of the University's curriculum. The chosen vendor will be able to demonstrate an appreciation for the challenges associated with curriculum management in the UK context, a commitment to ongoing alignment with the University's goals and priorities and a modern solution with depth of functionality and ease of use for a wide range of users. The chosen solution must effectively manage the full curriculum lifecycle.

Aston University is increasing security within Main Building lobby and are looking to procure Speed Gates to allow entrance and exits to be controlled and operable via ID cards / passes. Suppliers should allow for a medium to high volume of traffic and security. The supplied gates should be robust but aesthetics will play a key role in ensuring the security line is visble and welcoming, but not oppressive.