Hook Parish Council - Festive Light Tender 2026 - January 29

Award Criteria

All bids received before 12pm on Monday 9th February 2026 will be presented to the Environment and Community Committee. The award criteria will be made on the following: Value for money Choice of available rental light options available with contract. Proven track record of providing a prompt reliable service. Bids will be shortlisted on the above points, if a final decision can not be made, shortlisted bids will be invited to present their tender to committee members.

Description

Hook Parish Council are looking for a contractor to provide light rental options and would like to invite interested contractors to view the lights in place this year in the village centre with a view to submitting a detailed quote of what they could offer if they were successful in winning the contract. Companies who are shortlisted might be invited to present their competitively priced proposal to the Environment and Community Committee in February 2026. Hook Parish Council will only consider a company that is able to install and take down all of the rented lights, as well providing additional light options for certain trees, including Christmas tree lights, through other areas of the village centre. It will be essential to offer a maximum of a 24 hours call out in the unfortunate case of a light not working. Please see appendix 1 for additional information on lamppost locations and appendix 2 (please follow website link) for photos of the current lights at Grand Parade lights. Interested parties must have a proven track record and provide evidence of previous and/or current experience. Applicants must provide at least one relevant reference with the application as well as a copy of a current HERS certificate. The successful applicant will work closely with the Environment and Community Administrator throughout the year, to ensure that licences are completed in a timely manner. Interested parties who meet all the requirements are invited to apply and complete the tender spreadsheet and provide an estimated breakdown of cost per year, with the option to upgrade on light schemes in the future. Please contact Sarah McMeeken (amenities@hook.gov.uk) Please return this completed document and additional information (please refer to list below the required additional information) to be submitted to amenities@hook.gov.uk before 12pm on Monday 9th February 2026. Failure to do so will result in your tender application not being considered for further review.

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